Audit-Ready Fixed Asset Specialist

Nimble; Indianapolis, Northern (IN, KY); Hybrid; USD 28,000 - 42,000; Full time

Job summary

Indianapolis Public Schools is seeking a dedicated inventory professional to manage IPS equipment inventories within the Fixed Asset Department. You will support asset tracking, audits, and the purchasing of scanning hardware and software, while maintaining accurate records and facilitating federal audit reports.

The role emphasizes compliance with state and federal guidelines, collaboration across the Facilities Warehouse team, and ongoing process improvements to ensure reliable asset control

Qualifications

• Performs inventory practices in compliance with State & Federal audit guidelines.
• Supports the Fixed Asset Department in managing, coordinating, and auditing IPS equipment inventories.
• Assists with purchases of scanning hardware and software.
• Maintains the computerized inventory and record keeping system.
• Initiates and completes reports pertaining to equipment inventories for Federal audits.
• Ensures tagging and data entry compliance with IPS Fixed Asset Guidelines and EDGAR.
• Remains current in professional matters.
• Other duties as assigned.

Responsibilities

• Serves as specialist within the Fixed Asset Department for full support and responsibility for managing, coordinating, and auditing IPS equipment inventories.
• Assist with purchases of new scanning hardware and software.
• Assist in maintaining the computerized inventory and record keeping system.
• Initiate, coordinate, and complete all reports pertaining to equipment inventories for Federal audits.
• Evaluate records against disposition and retention schedules (District Obsolescence Plan).
• Be available to assist with any special projects that relates to equipment inventory management.
• Demonstrate continuous effort to improve equipment inventory management operations, streamline work process and work cooperatively to reach quality customer service levels.
• Assist with the district’s Federal Auction.
• Clean and monitor inventory recycling and/or storage areas.
• Control fixed assets movement in in compliance with IPS Fixed Asset Guidelines and Federal guidelines EDGAR 74.34 and 80.32
• Research and resolve inventory against purchase orders and ensure proper tagging and data entry into computerized inventory record timekeeping system.
• Abides by Board of School Commissioners policies, IPS rules, Federal and State law.
• Remains current in professional matters.
• Other duties as assigned.

Skills

Inventory management

Audits

Asset tagging

Fixed assets

Recordkeeping

Federal audits

Job description

Indianapolis Public Schools is seeking a dedicated inventory professional to manage IPS equipment inventories within the Fixed Asset Department. You will support asset tracking, audits, and the purchasing of scanning hardware and software, while maintaining accurate records and facilitating federal audit reports.

The role emphasizes compliance with state and federal guidelines, collaboration across the Facilities Warehouse team, and ongoing process improvements to ensure reliable asset control