Fixed Asset Accountant

Stubblefield Institute; Shepherdstown, Northern (WV, KY); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Shepherd University in West Virginia seeks a detail-oriented Accounting professional to manage fixed assets in the Banner system and support P-Card administration. The role ensures accurate depreciation schedules, correct GL entries, and proper asset placement for financial reporting.

Responsibilities include physical inventories, asset reconciliations, and ongoing compliance with state policies and procedures.

Qualifications

• Knowledge of GAAP and fixed asset accounting.
• Experience with Banner Fixed Asset module or similar systems.
• Strong attention to detail and accuracy in data entry.
• Ability to perform reconciliations and audits of asset records.

Responsibilities

• Tag and track fixed assets in the Banner Fixed Asset module.
• Enter asset tag information and ensure depreciation schedules are GAAP-compliant.
• Process general ledger entries and assign assets to correct account codes.
• Perform physical inventories and reconcile asset data in Banner FA.
• Assist Accounts Payable with P-Card operations and audits.
• Monitor cardholder limits and maintain supporting documentation.

Skills

GAAP knowledge

Fixed asset management

Attention to detail

Banner FA module experience

Tools

Banner Fixed Asset module

wvOASIS Pcard system

Job description

Position is responsible for tagging and tracking of fixed assets and ensuring that all assets are entered correctly into the Banner Fixed Asset module. The position will enter fixed asset tag information into the Banner Fixed Asset module ensuring that all screens and forms are completed in order to establish depreciation on the different categories of fixed assets. This includes processing the resulting general ledger entries in the module in accordance with Generally Accepted Accounting Principles ( GAAP ), ensuring that the depreciation schedule is established for the asset, and ensuring that assets are appropriately placed within the correct asset account code so Shepherd University’s financial statements are accurately reporting the fixed assets. Enter correct location information for assets that may have changed, modified or altered locations. This includes writing-off assets that have been destroyed, damaged, traded-in or donated to other state agencies. Performing physical inventories and reconciling the inventory results to the Banner Fixed Asset Module to ensure that the asset information is correct for reporting, tracking, and maintenance purposes. P-Card Co-Coordinator: This position assists the Accounts Payable Manager to ensure that all rules and regulations as mandated by State Code, Higher Education Policy Commission of West Virginia Purchasing Manual Regulations and Shepherd University Purchasing Policies and Procedures are abided. Position is responsible for all facets of the P-Card program including but not limited to processing applications, training maintenance and reconciliation of the P-Card master account. Also performs auditing of all transactions made with the P-Card. Performs daily Audits for Pcard receipts and ensures all supporting documentation is affixed to the wvOASIS Pcard transaction so the purpose of the expenditure is clearly identified and that the correct object code and sub-object codes (Banner Account Codes) are assigned to ensure the financial statements for Shepherd University are accurately reflected and are in accordance with the codes identified by the WV State Budget Office and the WV State Auditor’s Office. Performs day-to-day purchasing card operations such as processing new applications, processing cardholder maintenance changes including changes to cardholders’ transaction abilities (increasing, decreasing, or modifying credit limits) and answering questions from cardholders and vendors related to card operations. Verifies potential cardholder’s eligibility and that internal approval have been obtained in order to receive a card. Verifies successful completion of initial training requirements before submitting request for new cardholders. Monitors completion of on-going training requirements. Determines the cardholder’s monthly credit limit, single transaction limit, number of daily transactions, and number of monthly transactions. Maintains cardholder documentation records that demonstrate request of card through receipt of card.