Accountant

Marshall University School of Pharmacy

Huntington (WV)

On-site

USD 45,000 - 58,000

Full time

5 days ago

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Benefits offered by this job

Health Insurance

Tuition Benefits

Retirement Plan

Life Insurance

Wellness Program

Paid Holidays

Annual Leave

Sick Leave

Job summary

Marshall University in Huntington, WV, invites applications for an Accountant Banner position in Accounts Payable. The role processes and pays invoices, ensures contract compliance, reviews items against POs, and collaborates with vendors and campus departments to resolve discrepancies.

The successful candidate will manage payments in wvOasis/Banner, handle encumbrance approvals, maintain PCard usage, and support daily AP workflow to ensure timely, accurate financial transactions for the

Qualifications

Bachelor’s degree or equivalent education and experience in accounting, finance, business administration, or a related field.
Experience in accounts payable, accounting, financial management, or related field.
Experience with Banner Finance, wvOasis, Marketplace, or similar financial systems.
Experience with encumbrances, payment processing, vendor management, and financial transaction approvals.

Responsibilities

Process and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements.
Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment.
Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships.
Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions.
Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments.
Approve payments and financial transactions in the wvOasis system as required.
Maintain a PCard and use it to process authorized payments against purchase orders and institutional memberships.
Work with the Vendor Management team to review and approve vendor setups in wvOASIS.
Assist Accounts Payable staff with encumbrance approvals, workflow management, vendor issues, and other operational matters in the Director’s absence.
Provide oversight of daily Accounts Payable workflow in the Director’s absence to ensure timely processing and resolution of outstanding issues.
Reopen, cancel, or otherwise adjust invoices in Banner and wvOasis as needed.
Prepare payments for morning interfaces from Banner and Marketplace.
Cancel or reschedule checks in wvOASIS and Banner as necessary.
Maintain the State Expenditure Schedule for University institutional memberships and maintain supporting records of paid memberships.
Research and respond to inquiries from University departments, vendors, Procurement staff, and upper management regarding Accounts Payable transactions and payment procedures.
Provide documentation, invoice images, and other supporting information to departments and vendors as needed to resolve payment issues.
Monitor and respond to the Accounts Payable email account as needed.
Analyze and resolve payment and accounting issues using wvOASIS, Banner Finance, Marketplace, and applicable University policies and procedures.
Perform other duties as assigned.

Education

Bachelor’s degree or equivalent in accounting/finance

Tools

Banner Finance

wvOasis

Marketplace

Job description

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston and Point Pleasant. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
Cultivate the development of an inclusive, just, and equitable community.

Position Details

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

Work week is 37.5 hrs.
A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
Holidays – Employees receive 13 Paid Holidays
Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre‑tax earnings.
Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.

We are . . Marshall!

Position Information

Position Title Accountant Banner Position Number 000954 E-Class CX - Class Exempt FT - .53 or > Department Accounts Payable Office - MU4500 Job Description

Process and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements.
Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment.
Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships.
Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions.
Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments.
Approve payments and financial transactions in the wvOasis system as required.
Maintain a PCard and use it to process authorized payments against purchase orders and institutional memberships.
Work with the Vendor Management team to review and approve vendor setups in wvOASIS.
Assist Accounts Payable staff with encumbrance approvals, workflow management, vendor issues, and other operational matters in the Director’s absence.
Provide oversight of daily Accounts Payable workflow in the Director’s absence to ensure timely processing and resolution of outstanding issues.
Reopen, cancel, or otherwise adjust invoices in Banner and wvOasis as needed.
Prepare payments for morning interfaces from Banner and Marketplace.
Cancel or reschedule checks in wvOASIS and Banner as necessary.
Maintain the State Expenditure Schedule for University institutional memberships and maintain supporting records of paid memberships.
Research and respond to inquiries from University departments, vendors, Procurement staff, and upper management regarding Accounts Payable transactions and payment procedures.
Provide documentation, invoice images, and other supporting information to departments and vendors as needed to resolve payment issues.
Monitor and respond to the Accounts Payable email account as needed.
Analyze and resolve payment and accounting issues using wvOASIS, Banner Finance, Marketplace, and applicable University policies and procedures.
Perform other duties as assigned.

Salary Range $44,918 - 58,393 - Salary is commensurate with education, experrience, and internal equity Salary Type Salary Time Type Full-Time Work Location MU - Marshall University

Qualifications

Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications

Education

Bachelor’s degree or equivalent education and experience in accounting, finance, business administration, or a related field.

Experience

Experience in accounts payable, accounting, financial management, or related field.

Experience with Banner Finance, wvOasis, Marketplace, or similar financial systems preferred.

Experience with encumbrances, payment processing, vendor management, and financial transaction approvals preferred.

Preferred Qualifications

Education Experience

Posting Detail Information