Fitness Training & Operations Coordinator

BODYBAR Pilates HQ; Fort Worth (TX); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Paid Holidays

Health insurance

Opportunity for advancement

Paid time off

Parental leave

Training & development

401(k) matching

Bonus based on performance

Competitive salary

Employee discounts

Flexible schedule

Job summary

BODYBAR Pilates HQ is seeking a Fitness & Administrative Coordinator to streamline instructor training, certification, and education programs across our Fort Worth studio network. You will coordinate schedules, maintain calendars, and ensure accurate records to support a smooth, scalable operation.

You’ll manage LMS platforms, assist with data reporting, and collaborate with studio leaders, Master Trainers, and Evaluators to keep programs moving and aligned with BODYBAR’s mission.

Qualifications

• 3+ years of experience in business coordination, operations support, or administrative project management.
• Associate’s degree in Business Administration, Education, Kinesiology, or a related field; a bachelor’s degree is preferred.
• Experience using Learning Management Systems or instructor-facing digital platforms.
• Experience administering digital platforms or apps in a training, education, or multi-location environment.
• Experience coordinating certification, credentialing, or continuing education programs, including completion tracking, Evaluator logistics, and reporting.
• Proficiency in Google Workspace, including Docs, Sheets, Slides, Meet, Calendar, and Gmail.
• Strong written and verbal communication, attention to detail, and ability to manage competing priorities.
• Comfort organizing and analyzing platform data and presenting clear summaries to department leadership.

Responsibilities

• Coordinate schedules for instructor training, certification evaluations, and continuing education across the BODYBAR studio network.
• Maintain training calendars, event materials, and communications so instructors and studio teams know what to expect.
• Connect studio owners, Fitness Managers, instructors, Master Trainers, and Evaluators to keep programs moving smoothly.
• Partner with the Manager of Fitness Training to support education initiatives and new fitness programming.
• Manage the test-out workflow, including submissions, Evaluator assignments, conflict-of-interest routing, results, and follow-up.
• Coordinate training and certification logistics for new studio openings, including scheduling cohorts and platform access.
• Maintain accurate instructor certification records, track continuing education and recertification status, and flag outstanding requirements or expirations.
• Summarize results, pass rates, and participant feedback to help identify trends.

Skills

Organization & follow-through

Ownership & initiative

Technology & data confidence

Communication & service

Process improvement

Analytical mindset

Education

Associate's degree in Business Administration, Education, Kinesiology, or related field

Bachelor's degree preferred

Tools

Learning Management Systems

BODYBAR Instruct app

Google Workspace

Job description

BODYBAR Pilates HQ is seeking a Fitness & Administrative Coordinator to streamline instructor training, certification, and education programs across our Fort Worth studio network. You will coordinate schedules, maintain calendars, and ensure accurate records to support a smooth, scalable operation.

You’ll manage LMS platforms, assist with data reporting, and collaborate with studio leaders, Master Trainers, and Evaluators to keep programs moving and aligned with BODYBAR’s mission.