Fitness & Administrative Coordinator

BODYBAR Pilates HQ; Fort Worth (TX); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Paid Holidays

Health insurance

Opportunity for advancement

Paid time off

Parental leave

Training & development

401(k) matching

Bonus based on performance

Competitive salary

Employee discounts

Flexible schedule

Job summary

BODYBAR Pilates HQ is seeking a Fitness & Administrative Coordinator to streamline instructor training, certification, and education programs across our Fort Worth studio network. You will coordinate schedules, maintain calendars, and ensure accurate records to support a smooth, scalable operation.

You’ll manage LMS platforms, assist with data reporting, and collaborate with studio leaders, Master Trainers, and Evaluators to keep programs moving and aligned with BODYBAR’s mission.

Qualifications

• 3+ years of experience in business coordination, operations support, or administrative project management.
• Associate’s degree in Business Administration, Education, Kinesiology, or a related field; a bachelor’s degree is preferred.
• Experience using Learning Management Systems or instructor-facing digital platforms.
• Experience administering digital platforms or apps in a training, education, or multi-location environment.
• Experience coordinating certification, credentialing, or continuing education programs, including completion tracking, Evaluator logistics, and reporting.
• Proficiency in Google Workspace, including Docs, Sheets, Slides, Meet, Calendar, and Gmail.
• Strong written and verbal communication, attention to detail, and ability to manage competing priorities.
• Comfort organizing and analyzing platform data and presenting clear summaries to department leadership.

Responsibilities

• Coordinate schedules for instructor training, certification evaluations, and continuing education across the BODYBAR studio network.
• Maintain training calendars, event materials, and communications so instructors and studio teams know what to expect.
• Connect studio owners, Fitness Managers, instructors, Master Trainers, and Evaluators to keep programs moving smoothly.
• Partner with the Manager of Fitness Training to support education initiatives and new fitness programming.
• Manage the test-out workflow, including submissions, Evaluator assignments, conflict-of-interest routing, results, and follow-up.
• Coordinate training and certification logistics for new studio openings, including scheduling cohorts and platform access.
• Maintain accurate instructor certification records, track continuing education and recertification status, and flag outstanding requirements or expirations.
• Summarize results, pass rates, and participant feedback to help identify trends.

Skills

Organization & follow-through

Ownership & initiative

Technology & data confidence

Communication & service

Process improvement

Analytical mindset

Education

Associate's degree in Business Administration, Education, Kinesiology, or related field

Bachelor's degree preferred

Tools

Learning Management Systems

BODYBAR Instruct app

Google Workspace

Job description

Benefits

• Paid Holidays
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Employee discounts
• Flexible schedule

Fitness & Administrative Coordinator

BODYBAR Pilates | Fort Worth, TX

Full-time | Hybrid | Minimum 2 Days per Week at Our Fort Worth Headquarters

Ready to Keep a Growing Fitness Community Moving?

BODYBAR Pilates is a fast-growing boutique Reformer Pilates franchise, and we’re looking for a Fitness Coordinator to help keep our instructor training, certification, and education programs running smoothly across our studio network.

You’ll be the person who connects the details, coordinating training schedules, keeping certification records accurate, supporting our digital learning platforms, and making sure instructors and studio teams have what they need to move forward.

We’re looking for someone who is organized, proactive, comfortable with technology, and passionate about fitness and wellness. If you enjoy bringing order to moving parts, solving problems, and building processes that help people succeed, this could be the opportunity for you.

What You’ll Do

Keep Training & Education on Track

• Coordinate schedules for instructor training, certification evaluations (“test-outs”), and continuing education across the BODYBAR studio network.
• Maintain training calendars, event materials, and communications so instructors and studio teams know what to expect.
• Connect studio owners, Fitness Managers, instructors, Master Trainers, and Evaluators to keep programs moving smoothly.
• Partner with the Manager of Fitness Training, who you’ll report to, to support education initiatives and new fitness programming.

Coordinate Certification & New Studio Readiness

• Manage the test-out workflow, including submissions, Evaluator assignments, conflict-of-interest routing, results, and follow-up.
• Coordinate training and certification logistics for new studio openings, including scheduling cohorts and setting up platform access.
• Maintain accurate instructor certification records, track continuing education and recertification status, and flag outstanding requirements or upcoming expirations.
• Summarize results, pass rates, and participant feedback to help the Manager of Fitness Training identify trends and address concerns.

Own the Platforms & Details

• Administer BODYBAR’s Learning Management System (LMS) and Instruct app, including course setup, enrollment, accounts, and user permissions.
• Help instructors and studio teams resolve access issues, and coordinate with vendors when technical support is needed.
• Keep records accurate across platforms and verify that instructor access aligns with certification status.
• Turn platform data into clear reports on course usage, completion, and certification progress.

Support Our Master Trainers & Evaluators

• Coordinate assignments, availability, workloads, schedule changes, and cancellations.
• Support new Evaluator onboarding through scheduling, system access, and orientation logistics.
• Anticipate training and evaluation needs as the studio network grows, and flag capacity gaps to the Manager of Fitness Training.
• Review invoices against completed assignments and approved engagements, and help resolve discrepancies.

Build Processes That Scale

• Maintain and improve departmental workflows, standard operating procedures, templates, and tracking tools.
• Identify ways to reduce manual work, improve visibility, and prevent missed deadlines.
• Prepare and process training and evaluation invoices, and coordinate payment tracking and reconciliation with Finance.
• Support department projects, new initiatives, and day-to-day operations with reliable follow-through.

Who Thrives Here?

We’re looking for more than someone who can manage a calendar. We’re looking for someone who takes ownership of the details and understands how reliable operations support a great instructor and studio experience.

• Organization & Follow-Through: You can manage multiple schedules, priorities, and deadlines while keeping records accurate and next steps clear.
• Ownership & Initiative: You spot gaps, ask questions, and take action to keep work moving. You know when to solve a problem and when to bring it to your manager.
• Technology & Data Confidence: You’re comfortable learning digital platforms, troubleshooting access issues, and turning reports into useful information.
• Communication & Service: You communicate clearly, build strong relationships, and provide patient, helpful support to people with different levels of technical experience.
• Process Improvement: You enjoy creating repeatable systems that make work easier, more consistent, and less dependent on manual follow-up.
• Connection to Our Mission: You’re passionate about fitness and wellness and connect with BODYBAR’s values of empowerment, inclusivity, and community.

If that sounds like you, we want to meet you.

What We’re Looking For

• 3+ years of experience in business coordination, operations support, or administrative project management.
• An associate’s degree in Business Administration, Education, Kinesiology, or a related field. A bachelor’s degree is preferred.
• Prior experience using Learning Management Systems or instructor-facing digital platforms.
• Experience administering digital platforms or apps in a training, education, or multi-location environment.
• Experience coordinating certification, credentialing, or continuing education programs, including completion tracking, Evaluator logistics, and reporting.
• Proficiency in Google Workspace, including Docs, Sheets, Slides, Meet, Calendar, and Gmail.
• Strong written and verbal communication, attention to detail, and the ability to manage competing priorities.
• Comfort organizing and analyzing platform data and presenting clear summaries to department leadership.

Preferred:

Experience in fitness or franchising, familiarity with Pilates or group fitness, and experience with BODYBAR Instruct or similar fitness instruction apps.

Compensation & Schedule

• $55,000 to $60,000
• Hybrid schedule with a minimum of 2 days per week at our Fort Worth, TX headquarters.
• Additional office presence may occasionally be needed for collaboration, training activities, events, and other business needs.
• Occasional, infrequent travel may be required for studio openings, training and continuing education events, company meetings, or conferences.

Why BODYBAR?

BODYBAR is growing, and strong fitness operations help our instructors and studio teams grow with us.

You’ll work closely with the Manager of Fitness Training and teams across our franchise network to support instructor readiness, coordinate education, and build processes that keep pace with new studio openings. Your work will help create a consistent, supportive experience for the people who bring BODYBAR classes to life.

If you’re energized by organization, enjoy solving problems, and want to support a growing fitness community,