Fiscal Technician, DCEPS

Old Dominion University; Norfolk (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Old Dominion University is seeking an Admin and Office Specialist III to support department chairs in fiscal management of operating budgets. The role involves coordinating procurement paperwork, receiving reports, travel reimbursements, and hiring paperwork in line with Commonwealth and university policies.

You will work with Office Managers/Receptionists and budget unit directors to ensure timely processing, maintaining excellent customer service and professional interactions with students,

Qualifications

• Extensive knowledge of general fiscal procedures.
• Working knowledge of information systems and computer software used to prepare correspondence, create reports, and manipulate data such as Banner and Microsoft Office products.
• Excellent oral and written communication skills; strong time management and organizational abilities.

Responsibilities

• Provide support to department chairs on fiscal management of operating budgets.
• Coordinate procurement paperwork (LPOs, requisitions) and receiving reports.
• Process travel reimbursements and hiring paperwork in compliance with policies.
• Collaborate with Office Managers/Receptionists and budget unit directors.

Skills

Fiscal procedures

Banner

Microsoft Office

Customer service

Interpersonal skills

Written communication

Time management

Tools

Banner General Campus

TEMS

FLAC

E-PAF

Student Access

Accounts Payable

Budget Query

Chart of Accounts Validation

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

Please see Special Instructions for more details.

Position Information

Role Title

Admin and Office Spec III

Role Code

19013

Pay Band

03

Position Number

00378A

Department

DARDEN COLLEGE OF EDUC

Location

Norfolk, VA

Type of Position

Classified

Type of Job

Full Time

EEO Category

F Administrative Support (Clerical & Sales)

Job Description

This position’s primary responsibility is to provide support to the department chairs on the fiscal management of the departments’ operating budgets. The incumbent will work with the Office Managers/Receptionists and budget unit directors to ensure the prompt and timely processing of procurement paperwork (LPOs, requisitions), receiving reports, travel reimbursements, and hiring paperwork in compliance with the policies of the Commonwealth of Virginia and the Office of Finance.

Knowledge, skills and abilities

Extensive knowledge of general fiscal procedures.
Working knowledge of information systems and computer software used to prepare correspondence, create reports, and manipulate data such as Banner and Microsoft Office products. Working knowledge of general office procedures. Working knowledge of effective customer service and problem resolution techniques. Exceptional interpersonal skills. Excellent oral and written communication skills. Excellent time management and organizational skills. Demonstrated ability to interact professionally and effectively with students, faculty and other University personnel.

Special licenses, registration or certification

N/A

Education or training

None

Level and type of experience

Considerable experience in administrative support role. Considerable experience monitoring and reconciling departmental budgets.

Additional Considerations

Some experience in managing complex fiscal electronic systems. Some experience using BANNER General Campus, TEMS , FLAC , E- PAF , Student Access, Accounts Payable LPO Processing, Accounts Payable, Vendor Payment Research, Budget Query, and Chart of Accounts Validation. Familiarity with the University is desirable.

Conditions of Employment

Position is located on ODU’s main campus.
Monday – Friday.

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Job Requisition Number

S03445

Job Open To

General Public

Open Date

11/04/2026

Close Date

11/20/2026

Open Until Filled

No

Criminal Background Check

The final candidate is required to complete a criminal history check.

College Home Page

https://www.odu.edu/education

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Required fields are indicated with an asterisk (*)

Required fields are indicated with an asterisk (*).

• * Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?
  • Yes - If yes, please upload a copy of your Standard Form (SF-50)
  • No
• * Do you now, or will you in the future, require sponsorship for an employment visa?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter/Letter of Application
• Contact Information for Professional References

Optional Documents

• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter
• Standard Form 50 (SF-50)

If you have questions:
Staff and Administrative & Professional Faculty applicants, please contact the Division of Talent Management and Culture at [phone] or [e-mail] .
Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail] .