Fiscal Technician - Accounts Payable (INTERNAL BIDDERS ONLY)

Indiana University of Pennsylvania; Indiana (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

Indiana University of Pennsylvania is seeking a Fiscal Technician to ensure university payments are processed accurately and timely, while complying with PASSHE guidelines. The role oversees administration of university-owned cellular devices and supports effective communication across the institution.

Responsibilities include processing invoices in SAP/SourcePoint, reconciling payments, maintaining vendor data, and assisting with year-end closing and audit readiness.

Qualifications

• One year as a Fiscal Assistant.
• Three years maintaining fiscal records and applying accounting principles, plus high school graduation.
• One year maintaining fiscal records with an associate degree in accounting or business administration.

Responsibilities

• Process invoices for phones, internet, and utilities using SAP/SourcePoint.
• Record, organize, and process payments accurately and timely.
• Invoice reconciliations and discrepancy investigations.
• Maintain vendor accounts and confidentiality of banking information.
• Assist with year-end closing and audit readiness.

Skills

Communication

Cross-cultural skills

Interview skills

Education

High school diploma

Associate degree in accounting or business administration

Fiscal Assistant experience

Tools

SAP

SourcePoint

GLSU

Job description

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE AFSCME COLLECTIVE BARGAINING UNIT

SUMMARY:

The Fiscal Technician plays a key role in ensuring all Universitypayments are processed accurately, efficiently, and in a timelymanner while maintaining compliance with PASSHE Expenditures ofPublic Funds Guidelines, Standards, and Limits. This position alsooversees the administration and management of University-ownedcellular devices, providing support for effective communicationacross the institution.

Review the PA Specifications for this JobTitle.

The above duties are normal for this position. The omissionof specific statements of duties does not exclude them from theclassification if the work is similar, related, or a logicalassignment for this classification. Other duties may be requiredand assigned.

ESSENTIAL DUTIES:

• Process invoices for payments of phones (lines and equipment),internet, and utilities using the SAP/SourcePoint systems.


• Process invoices by organizing, recording, and processingpayments in a timely manner; ensuring accurate accounting.


• Invoice reconciliations and discrepancy investigations.


• Collaborate with IT personnel to ensure purchase requisitionsare established for vendors at the beginning of each fiscalyear.


• Obtain the necessary approval of invoices before payment forphone (lines and equipment), internet, and utilities (gas andelectric)


• Process requests, order, distribute and document Universitycell phones. Pay monthly invoices of same.


• Reconcile invoices monthly to ensure the cost center used,balances with disbursements.


• Disburse phone charges to university departments via GLSUjournal entry.


• Process GLSU journal entry distributions for financialoperations staff.


• Maintain vendor accounts; create new vendors and updates toexisting vendors.


• Maintain confidentiality of vendor banking information.


• Review vendor information to see if 1099 is applicable.


• Provide approvals for Food Refreshment Requests; ensure all iscorrectly completed and required documents are provided to supportthe request; ensure the purchase of food in accordance with theExpenditures of Public Funds Guidelines, Standards, andLimits.


• Process Aramark invoices and ensure all documents are providedbefore payment.


• Record and distribute monthly gift interest per the monthlyrate provided by PASSHE.


• Record and document monthly fuel oil inventory and report tobudget office.


• Maintain utilities recordkeeping for budget office.


• Pickup and sort Financial Operations mail.


• Create professional relationships with vendors andcolleagues.


• Stay up to date and current in SourcePoint and SAPTraining.


• Assist with year-end closing tasks to prepare IUP for audit andfinancial reporting.

WORK SCHEDULE:

Monday through Friday 8:00 AM to 4:00 PM

Position Qualifications

MINIMUM EDUCATION AND TRAINING:

• One year as a Fiscal Assistant.


• Three years of work involving the maintenance of fiscal orfinancial records, including one year of responsible work whichinvolves the application of accounting or fiscal principles andpractices and graduation from high school .


• One year of experience in maintaining and reviewing fiscalrecords and an Associate degree in accounting or businessadministration.


• Any equivalent combination of experience and training.

REQUIRED SKILLS AND KNOWLEDGE:

• Candidates must communicate effectively and perform well in theinterview(s).


• Candidates must have communication skills and cross-culturalabilities to maximize their effectiveness with diverse groups ofstudents, colleagues, and community members.

The salary for this position is determined by the AFSCME CollectiveBargaining Agreement.