Fiscal Assistant - South Mountain Restoration Center

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 36,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania’s Department of Human Services at the South Mountain Restoration Center seeks a Fiscal Assistant to support financial operations, focusing on accounts payable, invoice processing, and recordkeeping. The role emphasizes accuracy and timely processing within a SAP-based workflow.

The position is full-time, 37.5 hours per week, with daytime hours and no telework option. The payroll details may be non-negotiable as noted in the posting.

Qualifications

• Two years of experience performing bookkeeping or clerical accounting work.
• Associate degree in accounting or business administration with six accounting credits.
• Any equivalent combination of experience and training.

Responsibilities

• Accounts Payable Support: assist with bookkeeping tasks related to accounts payable.
• Invoice Processing: prepare payments, compare documents, resolve discrepancies, enter invoices into SAP.
• Purchasing Card Management: reconcile daily/monthly PCard transactions and verify documentation.
• Purchase Order Review: research differences between invoices/receipts, coordinate with departments, monitor SAP workflows.
• Recordkeeping Tasks: open mail, date stamp documents, file invoices and purchase orders by vendor and order number.

Skills

Bookkeeping

Clerical accounting

Education

Associate degree in accounting or business administration (with 6 accounting credits)

Tools

SAP

Job description

The Department of Human Services (DHS) at the South Mountain Restoration Center is looking for a motivated Fiscal Assistant ready to bring energy and focus to our financial operations. This role is ideal for individuals who enjoy detail oriented tasks and want to support a facility committed to high quality care. You will help ensure that financial transactions are completed correctly and on time, supporting the success of the entire center. If you want a position where your efforts directly support a meaningful mission, this role is for you.

This position provides essential clerical accounting support to the Financial Office, helping ensure that purchasing, payment, and recordkeeping processes run efficiently. The work supports accurate bookkeeping and smooth financial operations across the South Mountain Restoration Center. As a Fiscal Assistant, you will perform the following duties:

• Accounts Payable Support: Assist with bookkeeping tasks related to accounts payable, ensuring expenditures are recorded accurately
• Invoice Processing: Prepare payments, compare supporting documents, resolve discrepancies with vendors, and enter invoices into SAP accounting system
• Purchasing Card Management: Reconcile daily and monthly purchasing card transactions, verify documentation, and follow discrepancies through to resolution
• Purchase Order Review: Research and resolve differences between invoices and receipts, coordinate with departments, and monitor SAP workflow items
• Recordkeeping Tasks: Open mail, date stamp documents, and file invoices and purchase orders by vendor and order number

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.