FISCAL TECHNICIAN 2

State of Washington; Tumwater (WA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical and dental insurance

Retirement plan (PERS)

Paid holidays

Paid vacation leave

Flexible spending account (FSA)

Job summary

The Facilities Section of the Washington State Patrol manages capital planning, projects, and maintenance for all WSP buildings, supporting over 2,200 employees and 63 weigh stations statewide. This role as a Fiscal Technician 2 processes invoice vouchers for the Property Management Division Facilities Section, reconciles accounts payable and receivable, and provides fiscal spreadsheets.

The position also serves as the primary front-office contact, greeting guests and supporting day-to-day

Qualifications

• High school diploma or GED equivalency.
• Excellent communication skills, both written and verbal.
• Excellent interpersonal skills, effectively work with others.
• Proficiency in Microsoft Office software programs (Word, Excel, Outlook, PowerPoint, etc.).
• Ability to process Accounts Payable and Accounts Receivable vouchers/invoices.
• Ability to problem solve, manage time and prioritize duties.

Responsibilities

• Process, prepare and reconcile invoices for payment using OFM regulations and policies.
• Prepare documentation for journal vouchers and credit card payments; process receivables monthly.
• Provide courtesy copies of processed invoice vouchers.
• Monitor budget codes to process all invoice vouchers accordingly.
• Create monthly shop and inventory work orders for project tracking.
• Vendor relations and updates on payment status; assist with year-end close procedures.

Skills

Communication skills

Interpersonal skills

MS Office

AP/AR processing

Time management

Problem solving

Education

High school diploma or GED

Job description

Description

Are you a self-starter with accounts payable and receivable experience? Do you thrive in a team environment? Do you want a position with career growth opportunities?

About The Agency

The WSP actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future.

About The Division

The Property Management Division (PMD) serves three primary functions for the agency: Facilities Management responsible for capital planning, projects and maintenance for all Washington State Patrol (WSP) Buildings. Fleet Management responsible for acquiring, equipping, maintaining, and issuing WSP vehicles. Supply Management responsible for providing logistical support to all members of WSP.

About The Position

The Facilities Section is responsible for capital planning, projects, and maintenance for all WSP buildings representing approximately 1 million square feet, including leases; purchases; maintenance and janitorial; renovations and repairs. In addition, Facilities supports over 2,200 employees and over 200 facilities statewide. This section provides maintenance for all communication towers including electrical and generator work. The Facilities Section is also responsible for the maintenance of 63 weigh stations across the state in coordination with Commercial Vehicles Division, and also maintains the WSP’s security and lock system.

The Fiscal Technician 2 (FT2) position will process all invoice vouchers for the Property Management Division Facilities Section as well as reconcile accounts payable, accounts receivable, and provide fiscal spreadsheets.

This position will also be the primary contact for the Facilities Section and support the day-to-day front office support duties including greeting guests, directing visitors, and ensure all unauthorized or unescorted personnel or guests do not have access to the secure areas of the building.

Primary Responsibilities Include

• Process, prepare and reconcile invoices for payment using OFM regulations, policies and procedures, to include reconciling monthly statements to ensure all invoices have been processed.
• Prepare documentation for journal vouchers and credit card payments. Process receivables monthly.
• Provide courtesy copies of processed invoice vouchers accordingly.
• Monitor budget codes to process all invoice vouchers accordingly.
• Create monthly shop and inventory work orders for project tracking purposes.
• Vendor relations (assist with new registrations, update on payment status from OFM site, etc.).
• Assist with end of year, end of biennium, and other close out procedures.

Qualifications

Required Qualifications

• High school diploma or GED equivalency
• Excellent communication skills, both written and verbal
• Excellent interpersonal skills, effectively work with others
• Proficiency in Microsoft Office software programs (Word, Excel, Outlook, PowerPoint, etc.)
• Ability to process Accounts Payable and Accounts Receivable vouchers/request for invoices
• Ability to problem solve, manage their work time and prioritization of job duties

Equity Competencies

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Uses an equitable and inclusive approach.

Why work for the Washington State Patrol?

• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program

Contact

Please contact Erica Henderson at [phone] or via e-mail at [e-mail].

Benefits

• Employees and their families are covered by medical (including vision), dental and basic life insurance.
• There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
• Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
• Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
• To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.
• The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
• Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
• Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
• The Washington State Employee Assistance Program promotes the health and well-being of employees.
• State Employees are members of the Washington Public Employees' Retirement System (PERS).
• New employees have the option of two employer contributed retirement programs.
• For additional information, check out the Department of Retirement Systems' web site.
• Employees also have the ability to participate in the Deferred Compensation Program (DCP).
• This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
• All state employees are covered by the federal Social Security and Medicare systems.
• The state and the employee pay an equal amount into the system.
• If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
• Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
• Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
• Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
• Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
• Washington State supports members of the armed forces with 21 days paid military leave per year.
• Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
• Leave Sharing, Parental Leave, Family and Medical Leave Act (FMLA), Leave Without Pay, etc. are available. Please visit the State HR Website for more detailed information regarding benefits.

Veterans Preference

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Please determine your eligibility.

Immigration Sponsorship

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.

Supplemental Information

This recruitment may be used to fill multiple vacancies. For more information regarding how to apply for this position, please consult the relevant guidelines.