Forms and Records Analyst 3 - Seattle

State of Washington; Seattle (WA); Hybrid; USD 60,000 - 84,000; Full time

Benefits offered by this job

Telework options

Infants at Work Program

Growth opportunities

Serve your community

Veterans preference

Public Loan Forgiveness Program

Job summary

The State of Washington is seeking a Forms and Records Analyst 3 to manage public disclosure requests for the Forensic Laboratory Services Bureau and related divisions. The role supports records handling, redaction, and retention compliance across multiple divisions, with the goal of timely, lawful responses.

Interviews are anticipated December 9–23. The agency highlights telework options and a strong commitment to equal opportunity.

Qualifications

• Two years of administrative support, records management, or related field.
• Proficiency with Adobe Pro for redaction.
• Knowledge of document formatting and hyperlinking.
• Must possess a valid driver’s license for in-state travel.
• Commitment to handling confidential information with integrity.
• Successful completion of a pre-employment polygraph and background check.
• DNA sample submission for CODIS Elimination Profile Index.

Responsibilities

• Coordinate responses to public disclosure requests, subpoenas, and discovery.
• Assist requestors in defining the scope of records and identify respondingly.
• Redact non-disclosable information before release.
• Ensure staff follow records retention requirements and policy.
• Coordinate collection of responsive records and complete Public Records Control Sheet.

Skills

Adobe Pro

Document formatting

Confidential information handling

Valid driver's license

DNA sample prerequisite

Equity competencies

Job description

In addition to your salary, you will receive 5% geographic pay.

The hiring committee anticipates conducting interviews December 9th - 23rd.

About the Position:

The Forms and Records Analyst 3 handles public disclosure and discovery requests for the Forensic Laboratory Services Bureau, ensuring that we meet the legal requirements for timely response to public disclosure requests, Subpoenas Duces Tecum, and discovery for the Crime Laboratory Division, Toxicology Laboratory Division, and Impaired Driving Section. In addition, the position provides administrative support to the Crime Laboratory Division Standards and Accountability Section and the Toxicology Laboratory Division. This position will help the FLSB achieve the vision of becoming the "best forensic laboratory system in the nation."

About the Division:

The WSP Crime Laboratory Division mission is to enhance public safety by providing high-quality forensic science services and forensic evidence training for all criminal justice partner agencies within the State of Washington.

About the Agency:

Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

Our new teammate will be able to:

• Coordinate responses to all public disclosure requests, Subpoenas Duces Tecum, and discovery requests, to include the delivery, distribution, access, maintenance and retention of manual and/or electronic forms and records.
• Assists requestor in defining the scope of records requested and assists FLSB staff in identifying records responsive to a request. Identify and redact information exempt from disclosure.
• Ensures disclosure requests are vetted and non-disclosable information is appropriately redacted before the records are released.
• Consult with managers and supervisors to ensure staff are following records retention requirements in accordance with agency policy and state law.
• Interacts with managers, supervisors, and staff to coordinate collection of responsive records, filling out the proper forms such as the Public Records Control Sheet, and answering questions about the public records and records retention policies. The incumbent works with the WSP Public Records Officer to ensure the FLSB is in compliance with state statutes on public records disclosure.

Required Qualifications:

• Two years experience in administrative support, records management, or related field.
• Proficiency in using document redaction tools such as Adobe Pro.
• Knowledge of document formatting and hyperlinking.
• Must possess a valid driver’s license due to in-state travel required to complete job duties.
• Maintain confidential information
• Successful completion of a pre-employment polygraph examination and background investigation.
• Must provide an oral DNA sample to be used in the CODIS Elimination Profile Index
• Equity Competencies
  • The ability to take action to learn and grow.
  • The ability to take action to meet the needs of others.

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.

Why work for the Washington State Patrol?

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• Infants at Work Program based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
• Qualification for the Public Loan Forgiveness Program

This recruitment may be used to fill multiple vacancies.

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Questions? Please contact Monica Simpson at [e-mail]