Fiscal Team Lead - Fiscal Assistant III

University of Florida; Gainesville (FL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Paid vacation

Paid sick leave

Paid holidays

Parental leave

Health insurance

Retirement plan

Professional development

Wellness programs

Job summary

University of Florida, College of Medicine, Department of Emergency Medicine seeks a Finance Team Lead to manage budgeting, reporting, and transaction processing. You will provide guidance on fiscal processes and ensure compliance with policies, while overseeing daily financial activities and safeguarding accurate fund allocations.

Reporting to the Finance Manager, you will coordinate with staff and faculty, prepare monthly variance analyses, and support the annual department budget.

Qualifications

• High school diploma or equivalent with five years' accounts transaction experience.
• Experience with travel processing and salary distribution management.
• Experience with enterprise financial systems (PeopleSoft, myUFL, UF GO, MyUFMarket).
• Strong Microsoft Office skills; ability to analyze financial information and resolve issues.

Responsibilities

• Generate and review monthly expense reports and identify variances to budget.
• Assist with annual department budget and oversee ADU personnel and payables.
• Oversee daily processing of requisitions, travel, PCard, and payables; ensure compliance.
• Guide staff on department finance procedures and ensure proper documentation.
• Oversee journal entries and reconcile departmental accounts; monitor encumbrances.

Job description

Job Description:The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Finance Team Lead.

Reporting to the Finance Manager, the Finance Team Lead will support departmental financial activities, including budgeting, financial reporting, and account reconciliation, while providing oversight of departmental fiscal operations and transaction processing. Additionally, this role will provide guidance to staff on fiscal processes, helping ensure compliance with university and department policies and procedures.

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting‑edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Key Responsibilities:

Finance Duties

• Generate and review monthly expense reports, identify variances to budget and propose necessary corrections.
• Assist the Finance Manager with the annual department budget.
• Oversee ADU personnel and payment administration, including ePAF processing, maintenance of ADU and CCM tracking logs, funding distribution updates, payee communications, resident moonlighting reporting through Qualtrics, and coordination of OPS shift payments with clinical scheduling.

Fiscal Duties

• Oversee daily processing of requisitions, travel, PCard, and payables.
• Guide staff on department finance and fiscal procedures.
• Review vouchers and purchase orders for compliance with university, state, and federal regulations.
• Process and oversee travel authorizations and expense reports.
• Support account reconciliation and resolve discrepancies.
• Review transactions for accuracy, allowability, and proper documentation.
• Monitor expenditures, encumbrances, and balances to catch errors or follow-up items.
• Coordinate with faculty and university offices to obtain or verify reconciliation data.
• Oversee journal entries to ensure accurate fund allocation across chartfields.
• Identify and resolve transaction errors or missing information.
• Reconcile departmental and assigned fiscal accounts to maintain accurate records.
• Oversee Professional Development and CME funds.
• Attend meetings and training to stay current on procedures.

Contract and Commitment

• Contract invoicing, reconciliations and accruals.
• Commitment funds invoicing, payment reconciliation, and monthly reporting.

Team support

• Coach unit staff on how to initiate, route, complete, and correct fiscal transactions within university systems and established workflows.
• Provide guidance to faculty, staff, and administrators on transaction requirements, documentation standards, and procedural expectations.
• Assist with coverage for other team members during absences, peak periods, or shifting workload demands.
• Collaborate with colleagues to balance workload and maintain service standards.

Schedule:

Monday-Friday, 8:00 am-5:00 pm

Required Qualifications:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

The City of Gainesville:

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida’s premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.

Expected Salary:

The hourly rate ranges between $23.94 - $25.86 and is commensurate with education and experience.

At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:

• Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
• Individual and Family Health Insurance Benefits
• State of Florida Retirement Plan Options
• State of Florida Basic Life Insurance
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities
• Wellness Programs available to employees

For more details on our comprehensive benefits, visit UF Benefits.

Required Qualifications:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• PreferredDemonstrated ability to serve in a team lead capacity and to lead through influence, facilitate problem solving, and promote a high level of customer service and accountability.
• Experience in financial, fiscal, accounting, or administrative business functions.
• Experience with travel processing and salary distribution management.
• Experience working with enterprise financial systems such as PeopleSoft, myUFL, UF GO, MyUFMarket.
• Proficiency in Microsoft Office applications.
• Demonstrated ability to analyze financial information, identify discrepancies, and resolve issues.
• Strong organizational, analytical, and problem-solving skills.
• Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills and the ability to work effectively with diverse stakeholders.
• Experience in a higher-education, academic medicine, healthcare or similarly complex environment.

Special Instructions to Applicants:

To be considered, candidates must submit the following documents:

• A current resume/CV.

For questions, please reach out to [e-mail]

This position is eligible for veterans' preference. To claim veterans' preference, please upload a copy of your DD 214 Form or equivalent certification with your application for consideration. See UF’s Veterans' Preference Page for more details.

• Application must be submitted by 11:55 p.m. (ET) of the posting end date.