Fiscal Support Technician

Regional Planning & Coordinating Commission of Greene County, Ohio; Xenia (OH); On-site; USD 36,000 - 60,000; Full time

Job summary

Regional Planning & Coordinating Commission of Greene County, Ohio seeks an administrative accounting specialist to prepare, compile, and verify financial data, reports, and payroll activities. The role supports multiple departments and handles mail, billing, and budgeting tasks with general supervision.

Responsibilities include processing invoices, maintaining financial records, and generating routine reports for budget planning and audits, including travel and miscellaneous clerical duties as

Qualifications

• Requires basic knowledge of accounting systems and procedures.
• Experience with spreadsheet software for budgeting and reports.
• Attention to detail for financial data and audits.”

Responsibilities

• Manage mail, faxes, and document handling across county sites.
• Process invoices and purchase orders with proper encumbrances and coding.
• Prepare routine financial reports and support budget planning and auditing.
• Assist with accounts payable/receivable and payroll tasks as needed.”

Skills

Accounting

Data entry

Budgeting

Education

Associate degree in business/ accounting

High school accounting program

Tools

Spreadsheet software

Job description

Description

The full performance level class works under general supervision & requires considerable knowledge of accounting systems & procedures in order to prepare, compile & verify statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities.

Description

The full performance level class works under general supervision & requires considerable knowledge of accounting systems & procedures in order to prepare, compile & verify statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities.
Normal Working Hours: Monday - Friday; 7:30am - 4:00pm

Duties/Responsibilities

Responsible for the timely delivery of incoming, outgoing, and departmental mail, faxes, photocopies, and small packages across various county sites. Manages bulk distributions and high-volume mailings for multiple departments. Handles secure transport of confidential materials, sensitive documents, and financial funds. Executes special projects and administrative support tasks as operational needs arise.
Resolves routine and complex customer inquiries regarding departmental services. Manages incoming calls, accurately screening and routing inquiries to the appropriate departments. Executes daily administrative tasks and special projects as assigned to support departmental operations. Greets and directs visitors. Maintains logs and performs data entry. Manages work orders from receipt to completion for all offices and departments. Coordinates communications with maintenance and carpentry crews to ensure task completion. Organizes and maintains department files and creates standard forms. Generates routine reports on a weekly monthly, quarterly, and annual basis. Provides administrative support to the Service Garage.
Processes purchase orders and invoices, ensuring correct expense encumbrances, accurate budget coding, and strict compliance audits. Executes budget adjustments and transfers funds between line items as authorized. Monitors Capital Improvement funds and prepares accurate pay-ins for delivery to the Treasurer's office. Manages internal and external billing pipelines for copier usage, postage, utilities, office supplies, service garage work, and fuel pumps. Generates and distributes invoices while maintaining systematic data entry within the financial system. Monitors aging accounts and actively follows up on delinquent invoices to ensure timely collection. Reconciles monthly statements of accounts against Auditor's office records to resolve discrepancies. Compiles daily, quarterly, and annual financial reports to support departmental budget planning and auditing. Maintains organized fiscal files, including purchase orders, receipts, and historical annual reports.
May provide extended hours for managing incoming calls on election day. Performs others duties of a similar nature or level as assigned.

Minimum Qualifications

Completion of associate core program in business administration, accounting, finance or related field; 6 mos. experience or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software; valid Ohio Driver's License.

• Or completion of high school technical program in accounting; 12 mos. exp. or 12 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Supplemental Information

Unusual Working Conditions

Predictable and regular attendance is required.
Travel required.
Stooping, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions.
Exerting up to 20 pounds of force occasionally, and/or up to 15 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.