Fiscal Assistant

Alachua County; Gainesville (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Alachua County is seeking a detail-oriented accounting professional to join our fiscal operations team in Gainesville. The role involves processing ledgers and journals, preparing routine fiscal statements, and assisting with budget monitoring.

Strong knowledge of government accounting and spreadsheet software is essential. Ideal candidates have an AA/AS in accounting or finance with two years of related experience, or a bachelor's degree with accounting coursework.

Qualifications

• AA/AS in accounting, finance or business; 2 years in accounting/billing/finance or related
• Bachelor's degree with accounting/business coursework or equivalent
• Background checks required

Responsibilities

• Process fiscal records and maintain ledgers and journals.
• Prepare or supervise routine fiscal statements and reports.
• Process purchase orders, invoices, payrolls and budget data.
• Audit documents for fiscal accuracy and suggest corrections.
• Assist in developing accounting procedures and controls.
• Communicate with departments to ensure accurate financial data.

Skills

Government accounting

Spreadsheet software

Analytical thinking

Independent work

Communication

Education

Associate degree in accounting/finance/business

Bachelor's degree in accounting/related field (optional)

Tools

Spreadsheet software (e.g., Excel)

Job description

Education and Experience

Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two (2) years' experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is highly responsible technical work in bookkeeping and fiscal operations. An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.

ESSENTIAL JOB FUNCTIONS

• This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Prepares or supervises the preparation of routine and special fiscal statements.
• Processes purchase orders, requisitions, invoices and assists in controlling inventories. Duties may also include processing department payrolls.
• Responsible for the completion of specialized fiscal projects as needed and required by supervisor.
• Maintains ledgers, journals and bookkeeping records.
• Analyzes department programs to ascertain cost on a cost-accounting basis.
• Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
• Prepares payrolls and maintains payroll records.
• Assembles or compiles data used in preparation of budgets.
• Prepares purchase orders, requisitions, and is responsible for maintaining related records.
• Assists in developing and installing accounting and bookkeeping methods and procedures.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• Community Support Services: Drives a County and/or personal vehicle to offsite County locations for business and/or meetings.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
• Knowledge of computer spreadsheet software.
• Ability to analyze accounting problems and assist in recommending solutions.
• Ability to work independently from general instructions.
• Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
• Ability to follow complex oral and written directions to prepare complex financial reports.
• Ability to operate calculator, computer and other office machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile. The employee must frequently lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate.

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