Accounting Technician

City of Coconut Creek; Florida; On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Coconut Creek is seeking an Accounting Clerk/Staff Assistant to perform intermediate-level accounting and administrative duties in the Finance and Administrative Services department. The role involves handling accounts payable, receivable, payroll, and related tasks under general supervision.

Responsibilities include processing invoices, 1099s, card payments, budget support, and assisting with audits; strong knowledge of accounting principles and proficiency with accounting software

Qualifications

• Requires HS diploma or GED and 2+ years in accounting/finance
• Knowledge of accounting principles and procedures
• Ability to use financial software and MS Office
• Strong customer service and communication skills
• Ability to multitask and meet deadlines

Responsibilities

• Manages all incoming invoices and verifies new vendor requests
• Reviews, reconciles, and processes invoices for payment
• Reviews and processes card payments per policies
• Prepares and submits annual 1099 forms
• Researches IRS requirements related to AP and 1099 processing
• Assists in annual budget preparation and audit processes
• Provides customer service for Utility Billing customers
• Implements system updates and process improvements

Skills

Accounting knowledge

Attention to detail

Customer service

Multitasking

Education

High school diploma or GED

Tools

Accounting software

Microsoft Office

Job description

Performs intermediate-level technical or specialized work in the Finance and Administrative Services department. Performs routine accounting and administrative work in accounts payable, accounts receivable, payroll and general administration. Work is performed under general supervision with limited latitude. Position exercises some judgment in accordance with well-defined policies, procedures, and techniques.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Manages all incoming invoices and verifies new vendor requests
• Reviews, reconciles, and processes invoices for payment in accordance with Accounting and Purchasing Policies and Procedures
• Reviews and processes card payments in accordance with Accounting and Purchasing Policies and Procedures
• Actively follows up on outstanding accounts payable and p-card items with Departments
• Prepares and submits annual 1099 forms in accordance with Internal Revenue Service (IRS) requirements
• Researches, implements, and ensures the City's adherence to all IRS requirements related to Accounts Payable and 1099 processing
• Prepares the purchase order rollover listing annually
• Reviews daily bank transactions and prepares supporting documentation on daily cash receipts
• Processes online payments as necessary
• Administers the AFT (Automatic Funds Transfer) Program for Utility Billing
• Assists in the annual budget preparation and reviews the proposed and adopted budget, including proofreading, printing, and providing support to all departments
• Assists in the annual audit process
• Provides customer service via walk-in or telephone for Utility Billing customers
• Researches and implements system updates and process improvements
• Composes, inputs, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness
• Completes assigned work within deadlines in accordance with directives, City policies, standards and prescribed procedures
• Performs Accounting Clerk and/or Staff Assistant (or similar position's) duties in his or her absence, as needed
• Performs related duties as assigned and/or required

High school diploma or GED; supplemented by two (2) or more years of experience in accounting or finance related duties, preferably with a governmental or non-profit agency or with an agency that provides governmental accounting services.

*The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of accounting principles, established procedures, departmental guidelines, and regulatory requirement applicable to the work
• Working knowledge of financial accounting software packages
• Skill in Microsoft Office products (Word, Outlook, PowerPoint, and Excel)
• Skill in providing good customer service
• Ability to multi-task while working with tight deadlines and shifting priorities
• Ability to quickly and independently learn new software
• Ability to organize work for timely completion
• Ability to use critical thinking skills to arrive at solutions and suggest process improvements
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Ability to regularly attend work and arrive punctually for designated work schedule

PHYSICAL REQUIREMENTS:

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

ENVIRONMENTAL REQUIREMENTS:

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.