Account Clerk II

Montgomery County, Ohio; Dayton (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Montgomery County, Ohio's Finance Department seeks an Accounts Clerk to analyze and process expense reports, invoices, vouchers, and related materials under supervision. You will prepare remittances, balance ledgers, and assist in payroll processing as needed for state reporting and internal audits; strong accuracy is essential.

Responsibilities include reconciling transactions, verifying mathematical accuracy, supporting cash handling, and generating routine financial reports.

Qualifications

• High School Diploma or G.E.D plus 6 months minimum experience related to accounting, bookkeeping or cash handling.

Responsibilities

• Analyzes and processes expense reports, invoices, vouchers and related materials.
• Balances ledgers, journals and cash books; prepares vouchers and remittances.
• Assists with payroll processing and biweekly payroll submissions.
• Gathers data for financial reports and prepares regular financial statements.
• Performs related clerical tasks and maintains filing systems.

Skills

Accounting basics

Cash handling

Payroll processing

Customer service

Education

High school diploma or GED

Job description

Under general supervision from account clerk supervisor, fiscal officer or other higher-level supervisor, analyzes and processes expense reports, invoices, vouchers and other related materials. Determines accuracy and validity, prepares vouchers, invoices, remittances and other forms necessary for receipt and disbursement of funds. Prepares agency, institution or district bi-weekly payroll for submission to Auditor of State and Department of Administrative Services. Completes payroll Processing and/or prepares general relief and adult and family emergency assistance payroll, posts and updates. Balances ledgers, journals and cash books. Gathers and compiles information for financial reports and/or prepares biweekly, monthly, quarterly or annual reports on accounts maintained. Performs related clerical tasks.

1. Receives. processes and records various monetary transactions in the Cashier's Office. Assists customers by phone and in-person with intake of Food Stamp, ADC and Daycare overpayments, (e.g. writes receipts, verifies cases via Ohio Benefits Worker Portal (OBWP) establishing payment amounts and creating new customer accounts. Opens and closes the office, ensuring drawer totals balance and receipts are properly recorded. Verifies customer identification and obtains signatures and releases. Issues RTA bus passes, Project Mobility tickets (APS) food cards BCI/FBI fees and WIA checks. Accepts and voids assistance checks and miscellaneous checks returned. Sorts incoming mail and directs to the appropriate staff within the Agency.
2. Analyzes and processes expense reports, invoices, vouchers and other related materials. Determines accuracy and validity, prepares vouchers, invoices and remittances for receipt and disbursement of funds (e.g., verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts and freight charges). Reconciles discrepancies, verifies appropriation sources, matches invoices to delivery receipts and purchase orders. Places invoices in recaps, determining total amount of recap and voucher numbers. Verifies accuracy of money remitted against serial numbers of licenses sold on consignment. Prepares agency, institution or district, biweekly payroll for submission to Auditor of State and Department of Administrative Services. Payroll Processing (e.g., verifies employees biweekly payroll, sick, vacation, personal leave or leave without pay. Calculates adjustments regarding reclassification, promotion, demotion, longevity, step increases, tax withholding, health care, retirement. Calculates and updates employee service time. Verifies and computes retroactive pay due to court decisions, errors in prior payrolls or legislation. Prepares general relief payrolls for welfare recipients (i.e., calculates work hours for each recipient and prepares work slips and other information necessary for placement of recipient at various work sites), prepares vouchers and relief supply orders for adult emergency assistance or family emergency assistance. Prepares cash payrolls,including medical bills, paid under emergency assistance program. Posts, updates, balances ledgers and journals for internal accounts (e.g., posts purchase orders, encumbrance documents, transfers, cancelations and vouchers payable; posts receipt of various types of funds such as general revenue appropriations, rotary funds or grants; balances accounts on daily/weekly/monthly basis; reconciles internal accounts with auditor and state accounting).
3. Gathers and compiles material for financial reports; prepares biweekly, monthly, quarterly and/or annual reports on accounts maintained.
4. Performs variety of related clerical tasks (e.g., conducts correspondence relative to accounts maintained and materials processed, maintains filing system, types reports, answers telephone inquiries).

(Performs Related Duties as Required)

High School Diploma or G.E.D plus 6 months minimum experience related to accounting, bookkeeping or cash handling.(Other Evidences May Be Substituted)