Fiscal Specialist, Senior

University-of-Hawaii-System; Honolulu (HI); On-site; USD 70,000 - 100,000; Full time

Job summary

The University of Hawai'i at Manoa, College of Education seeks a Fiscal Specialist, Senior to manage and review fiscal documents up to $24,999, assist in budgeting and quarterly reporting, and supervise staff. The position is full-time and permanent, with duties spanning procurement compliance and policy development.

Ideal candidates will possess a business degree and strong knowledge of higher-education accounting, procurement processes, and UH systems. Appointment to begin November 2026.

Qualifications

• Bachelor’s degree in business administration or equivalent with 4 years of responsible professional experience in accounting and fiscal administration.
• Extensive knowledge of accounting and fiscal administration in higher education.
• Knowledge of federal and state laws related to fiscal administration in higher education.
• Ability to resolve complex problems with creative reasoning and timely action.
• Strong written and verbal communication; ability to prepare reports.
• Ability to establish and maintain effective relationships with internal and external stakeholders.
• Proficiency with PC word processing and standard software.
• Experience in supervisory roles managing staff and priorities.
• Equivalency of education/experience accepted.
• Knowledge of Hawaii tax policies and purchasing card processes.

Responsibilities

• Review, approve and process fiscal documents up to $24,999 on various funds.
• Review and approve Outreach College fiscal transactions and MOAs for courses.
• Assist in annual budgeting and allocate funds; generate quarterly financial reports.
• Train faculty and staff on COE and university fiscal policies.
• Act as backup fiscal officer or admin officer for COE as needed.
• Review UH Foundation transactions; reconcile accounts and draft policies.
• Maintain inventory records for equipment purchased with appropriated funds.
• Supervise APT, casual hires, and student assistants in COE ASO.
• Process KFS security forms; align roles with primary chart-org duties.
• Create and update COE internal fiscal policies; serve as main fiscal inquiries contact.

Skills

Budgeting

Financial reporting

Staff supervision

PC word processing

Education

Bachelor’s degree in business administration

Tools

Kuali Financial System

UH p-card system

Job description

Fiscal Specialist, Senior (0080420) | University of Hawai'i page has loaded.

2026-02137

Department

University of Hawai'i at Manoa - College of Education

10/06/2026

Closing Date

10/20/2026 11:59 PM Hawaii

Position Number:

0080420

Description

Title: Fiscal Specialist, Senior
Position Number: 0080420
Hiring Unit: College of Education (COE), Dean’s Office
Location: Manoa
Date Posted: October 6, 2026 (Re-Advertisement)
Closing Date: October 20, 2026
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Temporary/Permanent: Permanent
Other Conditions: General and/or Special funds. Appointment to begin November 2026 or soon thereafter.

Duties and Responsibilities

• *Review, approve and process all fiscal documents on appropriated funds up to $24,999 (e.g. purchase orders, travel documents, direct payments, p-card transactions, etc.) ensuring compliance with university and state rules and regulations.
• *Review and approve all Outreach College fiscal transactions and academic documentation, including memorandums of agreements to establish courses.
• *Assist in the development of department’s annual planning budgets and allocations. Generate and analyze quarterly financial reports on various fund types; inform and work with the department chair and Chief Administrative Officer on any discrepancies and/or large variances throughout the fiscal year.
• *Train faculty and staff on COE’s internal and the university’s policies and procedures related to fiscal and procurement.
• Act as back up fiscal officer or administrative officer for the COE as necessary.
• *Review and approve UH Foundation (UHF) transactions including scholarships and donations. Reconcile the accounts on a scheduled basis and write policy as needed by COE.
• *Responsible for maintaining inventory records for equipment purchased using appropriated funds.
• *Supervise APT, casual hires, and undergraduate student assistants in the COE Administrative Services Office (ASO).
• Process all KFS Security forms for new and existing employees; analyze and recommend potential roles based on their duties and responsibilities within the respective Primary chart-org. Keep abreast of newly implemented policies and procedures.
• Create and regularly update COE’s internal fiscal policies and procedures manual. Serve as the college’s main point-of-contact for all fiscal and procurement inquiries.
• Other duties as assigned.

*Denotes Essential Functions)

Minimum Qualifications

• Possession of a baccalaureate degree in business administration or equivalent and 4 year(s) of progressively responsible professional experience with responsibilities for accounting and fiscal administration, including compliance with applicable policies and procedures; or equivalent education/training or experience.
• Considerable working knowledge of principles, practices and techniques in the accounting and fiscal administration in an institute for higher education as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting and fiscal administration in an institute for higher education.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Knowledge of the State of Hawaii’s taxability policies and procedures, especially in the area of stipends.
• Experience with a purchasing card system.

Desirable Qualifications

• Experience working with the Kuali Financial System; processing transactions, internal controls or equivalent.
• Experience working with the Outreach College; in particular, understanding the memorandums of agreements and auditing transactions and a Statewide program.
• One year (1) of experience working with UHF funds, its online report portal for financial statements, and knowledge of UHF policies and procedures.
• Experience working with UH’s p-card administration system.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case by case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/