Administrative and Fiscal Support Specialist

University-of-Hawaii-System; Honolulu (HI); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

University of Hawai'i at Manoa, College of Tropical Agriculture and Human Resilience, is seeking an Administrative and Fiscal Support Specialist. The role provides fiscal and administrative support to the department chair, coordinates deadlines, and acts as a liaison with the CTAHR Fiscal Office, UH Foundation, and RC UH.

Responsibilities include evaluating grant proposals, maintaining budget data, and assisting in long-term financial planning for contracts and department accounts, while

Competenze

• Possession of a baccalaureate degree in business, accounting, education, arts, social science, arts and humanities, science or related field.
• Functional knowledge of principles, practices and techniques in business/office administration.
• Knowledge of federal/state laws, rules, regulations and systems related to business/office administration.
• Ability to recognize problems, identify causes and resolve administrative issues.
• Ability to write reports and communicate effectively in various settings.
• Ability to establish and maintain effective working relationships.

Mansioni

• Provide fiscal and administrative support to department chair and communicate fiscal deadlines.
• Assist in review and preparation of grant proposals and modifications.
• Maintain budget account information and prepare fiscal reports.
• Assist with financial planning for contracts, grants, and operating accounts.
• Collaborate with CTAHR Fiscal Office to resolve fiscal/administrative problems.
• Collect data to prepare administrative reports.

Conoscenze

Office administration

Communication skills

Word processing

Problem solving

Formazione

Bachelor's degree in business or related field

Descrizione del lavoro

Administrative and Fiscal Support Specialist (0078061, CTAHR/FCS) - READVERTISEMENT | University of Hawai'i page has loaded.

Full-Time Permanent

Job Number

2026-02107

University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience

Title: Administrative and Fiscal Support Specialist (CTAHR/FCS)

Position Number: 0078061

Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Family and Consumer Sciences (FCS)

Location: University of Hawaii at Manoa; Honolulu, HI

Date Posted: October 5, 2026

Closing Date: October 16, 2026, 11:59PM HST

Duties and Responsibilities

• *Provides support to department chair on fiscal and administrative issues. This includes collecting, coordinating, and communicating fiscal processing information, and critical deadlines from administration to chair and faculty, and serve as fiscal communication link for the College of Tropical Agriculture and Human Resources (CTAHR), the CTAHR Fiscal Office, University of Hawai'i Foundation (UHF) and the Research Corporation of the University of Hawai'i (RCUH).
• *Provides administrative support in the review and preparation of grant proposals and modifications.
• *Maintains budget account information in accordance with established requirements to ensure that data is adequate for their intended use and prepares it in a timely manner. This includes timely monitoring, feedback, and preparation of fiscal reports to assist chair, department staff and faculty in fiscal and administrative management of the department and grant funds.
• *Assists with preparing short- and long- term financial plans relating to contracts and grants and department operating accounts.
• *Assists department chair and CTAHR Fiscal Office by seeking information and solutions to resolve fiscal and administrative problems
• Collects statistical data to prepare various administrative reports relating to program/project operations and administration.
• Provides work assignments to technical personnel and student help.
• Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in business, accounting, education, arts, social science, arts and humanities, science or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business and/or office administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of business and/or office administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business and/or office administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of departmental administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications

• Ability to assist project teams with organizing cost information for budget proposals.
• Demonstrated organizational skills with the ability to process basic fiscal transactions, track administrative documentation and support day-to-day office administration.

Desirable Qualifications

• Some experience with UH, RCUH and federal budget requirements.

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/offices/eeo/policies/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/