Administrative Officer

University-of-Hawaii-System; Honolulu (HI); In loco; USD 65.000 - 95.000; Tempo pieno

Descrizione del lavoro

The University of Hawaiʻi System seeks an Administrative Officer for the OVPRI to oversee complex financial and administrative operations across system-wide programs. You will manage funds, support fiscal planning, and ensure compliance with state and university guidelines.

Responsibilities include budgeting, contracts/grants management, procurement, reporting, travel coordination, and program support for diverse offices within OVPRI. Strong communication and leadership are essential.

Competenze

• Degree and 3 years of professional financial management experience.
• Knowledge of government accounting, budgeting and procurement practices.
• Ability to interpret regulations and prepare reports and analyses.

Mansioni

• Manage General, Special, Revolving, Extramural, and UH Foundation funds and support fiscal planning.
• Provide financial accounting, budget formulation and execution, and cost proposals.
• Oversee contracts, grants management, and property/equipment management.
• Coordinate travel/docs, program reporting, meetings/events, and special projects.
• Communicate program activities to internal and external partners; ensure compliance.
• Assist with guidance on policies and procedures; handle other duties as assigned.

Conoscenze

Financial management

Budget formulation

Contracts & grants management

Procurement

Personnel processing

Project coordination

Reporting

Communication

Formazione

Bachelor's degree in Business Administration, Accounting or related field

Strumenti

UH Financial Management Systems

Word processing software

Descrizione del lavoro

Full-Time Permanent

Job Number

2026-02119

Office of the Vice President for Research and Innovation System

Opening Date

10/05/2026

10/18/2026 11:59 PM Hawaii

Position Number:

0078836, 0081652

Description

Title: Administrative Officer

Position Number: 0078836 & 0081652 (2 positions)

Hiring Unit: Office of the Vice President of Research and Innovation (OVPRI)

Serves as Administrative Officer for the Office of the Vice President for Research and Innovation (OVPRI), reporting to the Senior Administrative Officer.

Responsible for managing General, Special, Revolving, Extramural, and UH Foundation funds, and supports the OVPRI Fiscal and Administrative Operations in developing an overall fiscal plan for various system-wide programs and offices.

Responsible for providing a full range of fiscal and administrative support services in compliance with State, University, RCUH, and other relevant guidelines to include: financial accounting; budget formulation and execution; cost proposals; contracts and grants management; property and equipment management; procurement and personnel processing.

Responsible for providing coordination and operational administration and support for various system-wide programs and offices under the OVPRI, including, but not limited to: travel documents/support; programmatic reporting; scheduling and coordination of meetings and/or events; and coordination of special projects to meet programmatic goals.

Assists with communicating information on program activities to internal and external partners and constituents.

Ensures compliance with all relevant regulations, policies, procedures, and other guidelines applicable to financial, fiscal, and personnel matters, and advises the programs/offices on such matters.

Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Business Administration, Accounting or a related field and three (3) year of progressively responsible professional experience with responsibilities for financial management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Considerable working knowledge of principles, practices and techniques in the assigned financial, government accounting, and/or purchasing/contract management areas as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial or government accounting, purchasing/contracting management and payments.

Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

Knowledge and experience using any of the UH Financial Management Systems.

Knowledge of the policies and procedures of UH, Research Corporation of the University of Hawaii, and UH Foundation.

Important Note

To protect your privacy, do not include any photos, Social Security Numbers, or dates of birth in your packet. Only the most recent application will be reviewed, and all submitted materials become the property of the University of Hawai’i. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.

Inquiries

Kory Yonemoto, [e-mail]

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/offices/eeo/policies/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/