Fiscal Manager

University-of-Hawaii-System; Honolulu (HI); On-site; USD 74,000 - 91,000; Full time

Job summary

University of Hawai'i at Manoa, John A. Burns School of Medicine, seeks a Fiscal Manager to oversee fiscal administration for the Kaka'ako campus. The role directs budgeting, procurement, and financial reporting in partnership with senior leadership.

The position requires a Bachelor's degree in a related field and at least 5 years of experience in accounting and fiscal management, with oversight of complex expenditures and internal controls.

Qualifications

• Bachelor's degree in business, public administration, social science, arts and humanities, science, education or related field.
• 5 years of progressively responsible professional experience in accounting and fiscal administration and management.

Responsibilities

• Direct fiscal administration for the Kaka'ako campus and advise management to improve efficiency and cost-effectiveness.
• Handle procurement processes, including complex purchase orders and delivery orders.
• Analyze and report on short- and long-term fiscal plans and expenditures to university administration, Governor's Office, and the State Legislature.
• Monitor procurement to ensure funds are available and expenditures are allowable.
• Lead and develop fiscal staff and communicate policy changes to departments and central offices.

Education

Bachelor's degree in business or related field

Job description

Fiscal Manager (#0077048) | University of Hawai'i page has loaded.

Full-Time Permanent

Job Number

2026-02121

University of Hawai'i at Manoa - John A. Burns School of Medicine

Division

Administration, Finance and Operations

10/05/2026

Closing Date

10/19/2026 11:59 PM Hawaii

Position Number:

0077048

Description

Title: Fiscal Manager

Position Number: 0077048

Hiring Unit: John A. Burns School of Medicine, Admin, Finance, & Operations

Additional Salary Information, PBC, minimum, $6,876/month

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Start of employment to begin approximately November 2026, or as mutually acceptable, subject to position clearance, annually renewable depending on performance.

Duties and Responsibilities

• Serves as the Director of Fiscal Administration for the Kaka'ako campus providing various aspects of fiscal management advice to all levels of management, faculty and staff; evaluating and implementing changes to procedures to achieve the most efficient and cost-effective service, and resolving difficult problems in various fiscal administration areas.
• Recommends proper allocation of disposition of various financial documents and/or writes and prepares for signature documents of a financial nature that will provide plans, report status, and document problems.
• Administers purchase orders/delivery orders in an advisory capacity for complex and difficult orders, including purchase orders up to $25,000 and delivery orders in excess of $100,000.
• Administers financial services and the Kaka'ako campus fiscal transactions; reviews, analyzes, and develops short- and long-term fiscal expense reports and to actual expense worksheets, expenditure plans, and projections for submittal to university administration, the Governor's office, and the State legislature.
• Responsible for the monitoring of all procurement activities to ensure availability of funds and allowability of expenditures.
• Manages fiscal operations, interprets to administrators and employees' policies and procedures and resolves operational and administrative matters in accordance with current policies, procedures, and directives.
• Advises system offices, external vendors, school administrators, & department chairs in the resolution and completion of all fiscal related transactions.
• Ensures that staff are informed of current policy and procedural changes that require immediate implementation. Maintain effective communication between departments & central offices to assure efficiency.
• Analyzes, develops, and administers comprehensive internal fiscal systems and processes, management controls, and fiscal compliance programs; interprets data to establish internal fiscal policies and operational recommendations consistent with State and Federal regulations.
• Prepares, analyzes, and evaluates financial condition of all programs/functions/projects within the Kaka'ako campus and advises senior management of anticipated problems, major policy changes expected, impact on resources, and impact on responsiveness.
• Develops and presents reports and recommendations relating to fiscal matters to the Chief Financial Officer (CFO) serving the Kaka'ako Campus and to management. Resolves any conflicts between departments & fiscal administration in order to achieve maximum efficiency.
• Provides general administrative staff support for the Kaka'ako Campus as well as provides staff support to higher level personnel in the performance of work of very substantial scope, difficulty, or complexity in the overall management of fiscal operations.
• Supervises and manages the core fiscal and auxiliary services staff in the Kaka'ako campus. Monitors workload and performance, reviews and modifies core positions in accordance with university policies and procedures.
• Develops short- and long-term plans for the Kakaako Campus fiscal and auxiliary services departments.
• Reviews and resolves operational issues to ensure smooth operations of fiscal and auxiliary departments.
• Performs independent audits, approves, reconciles, and maintains all fiscal transaction records, and reports across all funding sources to ensure compliance with university, state and federal rules.
• Maintains & analyzes fiscal transaction information, chart of accounts, records and financial reports, fiscal data relating to materials, labor, overhead costs, object codes and control ledgers, journals and other fiscal related records.
• Provides comprehensive fiscal administrative training to core staff across various functional areas, ensuring adequate support for departments within the Kakaako Campus.
• Provides training and helps build, in collaboration with the University's system administrators, Kuali Build and Interdepartmental Orders (IDO) to help expedite and streamline fiscal requests and transactions.
• Supports the leadership in managing JABSOM's faculty malpractice insurance, safeguarding the institution's clinical and academic operations.
• Other duties as assigned

Minimum Qualifications

Possession of a baccalaureate degree in business, public administration, social science, arts and humanities, science, education or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting and fiscal administration and management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned specialty area(s), including accounting and fund/governmental accounting systems.

Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with fiscal and personnel areas.

Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.

Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer, Microsoft, Google applications and use of Artificial Intelligence (AI) when appropriate.

For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Demonstrated ability to conduct large-scale training initiatives.

Demonstrated ability to juggle multiple priorities under pressure, meeting critical deadlines with efficiency and focus.

Ability to exercise initiative by anticipating and proactively resolving fiscal, financial, procurement & operating issues or situations.

Demonstrated ability to work collaboratively with diverse groups, exercising considerable discretion and sound judgment and diplomacy in carrying out tasks.

Demonstrated ability to direct and manage administrative support services through subordinate professional staff.

Strong leadership abilities with proven skills in possessing confidence and authority.

Work experience as a manager with responsibility and independent authority to direct the operations of an organization with multiple levels of supervision.

Desirable Qualifications

Demonstrated ability to successfully advocate publicly and administratively while adhering to adopted policies, practices, procedures, and principles despite strong opposing views and opinions.

Knowledge of the organization, operating relationships, policies, etc., of a doctorate degree granting university engaged in research.

Knowledge of federal grant and extramural funding administration.

Knowledge of UH & RCUH fiscal administrative systems & its rules, regulations, policies & procedures.

Masters degree in Business Administration or certified public accountant.

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department University of Hawai'i at Manoa - John A. Burns School of Medicine Address 651 Ilalo Street

Honolulu, Hawaii, 96813