Fiscal Specialist (Payroll)

Whitehall City Schools; Whitehall (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Whitehall City Schools in Ohio is seeking a Payroll/Finance Clerk to support the Treasurer/CFO and maintain accurate fiscal records in line with Auditor of State standards.

The role covers payroll processing, benefits enrollment, W-2 reporting, and assisting with budget preparation, policies, and cross-department collaboration. A strong detail orientation and proficiency in Microsoft Office/USAS/USPS is expected.

Qualifications

• Associate degree or equivalent experience required; Bachelor’s degree preferred.
• Experience with USAS/USPS and Frontline products.
• Proficient in Microsoft Office; strong problem solving.
• Excellent attention to detail and communication skills.

Responsibilities

• Prepares, reconciles, and files all payroll tasks (semi-monthly, monthly, quarterly, and annual).
• Maintains employee payroll files and assists HR with information as approved by BOE.
• Assist certified and classified union presidents with sick leave donation requests.
• Assist employees with benefit programs, including enrollment and annual open enrollment.
• Process annual salary notices, W-2 reporting, and payroll data for appropriations and cost studies.

Skills

Payroll processing

Analytical thinking

Microsoft Office

Team player

Communication skills

Education

Associate degree

Bachelor’s preferred

Tools

USAS/USPS

Frontline Absence Management

Time Keeping

Job description

• Date Posted:
  8/17/2026
• Location:
  Whitehall Administration Office

JOB GOALS:

To assist the Treasurer/CFO and maintain fiscal records in accordance with standards set by the Auditor of State and as established in Board Policy.

QUALIFICATIONS:

• Associate's degree or equivalent experience required; Bachelor's Degree preferred.
• Eligible to obtain or possess a valid Ohio Treasurer's License preferred.
• Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software.
• Experience in Frontline products (Absence Management, Time Keeping & Attendance)
• Experience with all facets of Employee Benefits
• Proficient in using Microsoft Office and Google software.
• Excellent problem-solving and analytical thinking skills.
• Excellent attention to detail with a high level of accuracy.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Works cooperatively with others and is a team player.
• Such alternatives to the above qualifications as the Treasurer/CFO and BOE may find appropriate and acceptable.
• Successfully complete and pass a BCII and FBI check.

RESPONSIBILITIES:

Payroll:

• Prepares, completes, reconciles, and files all semi-monthly, monthly, quarterly, and annual payroll tasks.
• Maintains employee payroll files.
• Assist Human Resources to ensure complete and accurate employee information as approved by BOE.
• Assist certified and classified union presidents with sick leave donation requests.
• Assist employees with benefit programs, including enrollment, qualifying events, and annual open enrollment.
• Process employment verifications, sick leave transfers, and STRS/SERS wage certifications.
• Process annual salary notices
• Process, File, and maintain annual W-2 reporting.
• Assist in preparation and retrieval of payroll data for annual appropriations, negotiations, and cost studies.

Departmental:

• Attends workshops and in-service meetings to enhance and improve professional skills.
• Develops and updates fiscal department policies and procedures manuals.
• Supports and cross-trains within fiscal department area of responsibilities.
• Works collaboratively with all buildings and departments.
• Maintains fiscal records in accordance with standards set by the Auditor of State and as established in BOE Policy.
• Performs other duties and assumes responsibilities as assigned by the Treasurer/CFO.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board of Education policy on Confidential Classified Personnel.

TERMS OF EMPLOYMENT:

• 260-day work calendar, 12-month position
• As per the Confidential Classified salary schedule

ADDITIONAL WORKING CONDITIONS:

• Occasional exposure to blood, bodily fluids, and tissue.