Accounts Receivable/Accounts Payable

TrulyHired; Columbus (OH); On-site; USD 50,000 - 76,000; Full time

Job summary

TrulyHired in Columbus, OH seeks an Accounts Receivable/Accounts Payable professional for a 260-day contract. The role handles AP invoices, vendor payments, and vendor files, while reconciling accounts and supporting annual closing procedures.

Ideal candidates have experience in school finance or governmental accounting, strong Excel skills, and the ability to provide accurate financial information for audits and vendor inquiries.

Qualifications

• Associate's or Bachelor's degree in accounting, business, finance, or related field preferred.
• Experience in school finance, governmental accounting, or accounts payable/receivable preferred.
• Proficiency with Microsoft Excel and office suite preferred.

Responsibilities

• Process accounts payable invoices with proper coding and approvals.
• Prepare vendor payments via check, ACH, and electronic methods.
• Maintain vendor files, W-9 documentation, and 1099 reporting.
• Process purchase orders and verify expenditures against budgets.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor and record district revenues including student fees and grants.
• Prepare bank deposits and reconcile cash receipts.

Skills

Excel and Office Suite

Attention to detail

Multitasking

Communication skills

Education

Accounting/Finance degree

Tools

USAS-R

USPS-R

ERP accounting systems

Job description

Job Description

Accounts Receivable/Accounts Payable (AR/AP)

260-day contract, 25 days vacation, Salary Range $50,000-$76,000

Key Responsibilities

• Process accounts payable invoices, ensuring proper coding, approvals, and compliance with district purchasing procedures.


• Prepare vendor payments through check, ACH, and electronic payment systems in accordance with district policies and Ohio law.


• Maintain accurate vendor files, including W-9 documentation and annual 1099 reporting.


• Process purchase orders and verify expenditures against approved budgets.


• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.


• Receive, record, and deposit district revenues, including student fees, grants, reimbursements, and miscellaneous receipts.


• Maintain accurate accounts receivable records and monitor outstanding balances.


• Prepare bank deposits and reconcile cash receipts with the district's financial software.


• Assist with monthly, quarterly, and annual financial reconciliations and closing procedures.


• Support the annual audit by preparing requested documentation and responding to auditor inquiries.


• Maintain organized financial records in accordance with district retention schedules.


• Provide courteous and professional customer service to vendors, staff, students, parents, and community members regarding financial transactions.


• Assist building secretaries and department staff with purchasing and payment procedures.


• Ensure compliance with Ohio Auditor of State requirements, district policies, federal grant requirements (when applicable), and internal controls.


• Cross-train with other Treasurer's Office staff to ensure continuity of operations.


• Perform other duties as assigned by the Treasurer/CFO.

Preferred Qualifications

• Associate's or bachelor's degree in accounting, business, finance, or related field preferred.


• Experience in school finance, governmental accounting, or accounts payable/accounts receivable preferred.


• Knowledge of Ohio school finance procedures and state reporting requirements is desirable.


• Experience with school financial software (e.g., USAS-R, USPS-R, or other ERP/accounting systems) preferred.


• Proficiency in Microsoft Excel and Microsoft Office Suite.


• Strong organizational skills with exceptional attention to detail and accuracy.


• Ability to manage multiple priorities and meet deadlines.


• Excellent written, verbal, and interpersonal communication skills.


• Ability to maintain confidentiality and exercise sound professional judgment.