Fiscal Specialist 1

State of Washington; Ephrata (WA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible/hybrid remote work

Paid holidays

Tuition reimbursement

Public service benefits

Job summary

Washington State Department of Transportation (WSDOT) is seeking an Administrative Professional—Fiscal Specialist 1 to support the Area 2 Maintenance & Operations team. The role manages accounts payable, budgeting, payroll coordination, and office operations to keep critical maintenance programs running smoothly.

Candidates should demonstrate proficiency with Outlook, Excel, and Word, plus strong organizational skills, confidentiality, and a service-oriented mindset.

Qualifications

• Experience providing clerical, fiscal, and accounting support in a professional setting.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Ability to communicate clearly with supervisors, coworkers, and the public.

Responsibilities

• Process accounts payable, purchasing, invoices, and payments.
• Compile and maintain program budget data and reports.
• Review payroll entries, resolve errors, coordinate approvals, and meet deadlines.
• Track travel, vehicle mileage, and taxable fringe benefits.
• Provide general office support including onboarding, records management, and correspondence.
• Track work orders in HATS and support emergency communications and reporting.
• Coordinate travel, training, certifications, inventory, and vehicle permits.
• Assist the traveling public and provide customer service.

Skills

Administrative Proficiency

Fiscal Proficiency

Microsoft Outlook

Excel

Word

HATS

TRAINS

PCMS

Communication

Attention to Detail

Confidentiality

Time Management

Growth Mindset

Customer Service

Tools

TRAINS

PCMS

HATS

Outlook

Excel

Word

Job description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking an administrative professional to provide essential support to the Area 2 Maintenance & Operations team. This position plays an important role in supporting day-to-day business operations through effective coordination of fiscal, payroll, purchasing, budget, inventory, and administrative activities. By providing accurate, responsive, and dependable support to employees and management, this role helps keep critical maintenance operations running efficiently. The work contributes to WSDOT’s commitment to providing safe, reliable, and cost-effective transportation while delivering quality service to the communities we serve.

What to Expect

Among the varied range of responsibilities held within this role, you/the Fiscal Specialist 1 will:

• Process accounts payable, purchasing, invoices, and payments through TRAINS and PCMS in accordance with department policies and procedures.
• Compile and maintain program budget data and reports.
• Review DOTtime payroll entries, resolve errors, coordinate approvals, and ensure payroll deadlines are met.
• Track commute, POV, vehicle mileage, and taxable fringe benefit records.
• Provide administrative support, including onboarding, records management, correspondence, phones, mail, and office coordination.
• Track K2/DMB work orders in HATS, maintain FHWA documentation, and support emergency communications and reporting.
• Coordinate employee travel, training, certifications, inventory, purchase orders, and vehicle permits.
• Assist the traveling public and provide general customer service and office support.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Actively demonstrates a commitment to learning and growth.
• Demonstrates a willingness to take action to meet the needs of others.
• Administrative and Fiscal Proficiency: Demonstrates ability to perform a variety of clerical, fiscal, and accounting support functions accurately and efficiently.
• Technical Skills: Effectively uses computer applications such as Microsoft Outlook, Excel, and Word to manage information, prepare documents, and support office operations.
• Communication: Clearly and professionally communicates information verbally and in writing with supervisors, coworkers, the public, and representatives of other agencies.
• Attention to Detail: Maintains accuracy and thoroughness in all work, particularly when managing financial data or completing administrative tasks under tight deadlines.
• Confidentiality and Integrity: Handles sensitive and confidential information with discretion and professionalism.
• Organizational and Time Management Skills: Prioritizes tasks, meets deadlines, and adapts to changing workload demands in a fast-paced environment.
• Growth Mindset:Actively demonstrates a commitment to learning and growth.
• Service-Oriented:Takes action to meet the needs of others.

It is preferred that qualified candidates also demonstrate:

• Investigative and Analytical Skills: Demonstrates the ability to conduct thorough research, analyze data, and prepare clear, detailed, and accurate investigative reports to support decision-making.
• Problem Solving and Decision-Making: Applies sound judgment and critical thinking to evaluate information, make informed decisions, and resolve complex or sensitive issues effectively.
• Fiscal and Payment Processing Competence: Effectively utilizes WSDOT's Payment Vouchering and PCMS payment processing systems to ensure accurate and timely financial transactions in accordance with established procedures.
• Payroll Management Proficiency: Applies in-depth understanding of WSDOT's Payroll Management System to process payroll actions accurately, identify discrepancies, and make timely corrections in compliance with department rules and policies.
• Project and Work Order Administration: Uses WSDOT's HATS program to track, process, and complete Reimbursable Work Orders efficiently and in alignment with program procedures and agency requirements.

Important Notes

• This position offers flexible/hybrid remote work options, with telework available 20% or less of the scheduled work time.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries aboutthis posting, you may contact the assigned Recruiter at [e-mail]. Please be sure to reference 26DOT-NCR-20179 in the subject line.