Fiscal Specialist 1

State of Washington; Colfax (WA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Flexible/hybrid remote options

Job summary

The Washington State Department of Transportation (WSDOT) seeks a Fiscal Specialist 1 in Colfax, WA, to provide clerical and fiscal support for approximately 35–45 employees. This role serves as the primary timekeeper and fiscal resource, handling payroll, labor tracking, invoicing, voucher processing, and compliance with financial policies.

You will support budget monitoring, inventory accountability, third-party damage tracking, permits, and programs like Adopt-a-Highway, coordinating with

Qualifications

• Experience performing administrative, clerical, payroll, inventory, or customer service functions in an office environment.
• Proficiency with computers and office technology, including Word, Excel, email, scanners, copiers, printers, and multi-line phones.
• Ability to communicate effectively with employees, supervisors, customers, and public agencies.
• Ability to maintain confidentiality and handle sensitive payroll, personnel, and financial information.
• Ability to organize, prioritize, and complete multiple assignments to deadlines.
• Contributes to an inclusive, professional work environment.
• Demonstrates a growth mindset and willingness to learn.
• Demonstrates service-oriented attitude to meet others’ needs.

Responsibilities

• Serve as principal timekeeper for payroll and payroll-related functions.
• Process bi-monthly fiscal reports, leave balances, and schedule changes.
• Maintain proper coding for credit card purchases and verify vendor invoices.
• Track daily inventory, report findings, and reconcile against guidelines.
• Act as first point of contact with the public and other agencies via multi-line phone system.
• Issue Special Motor Vehicle Permits and audit for accuracy.
• Maintain filing systems, contracts, and related reference material.

Skills

Administrative support

Systems proficiency

Communication

Confidentiality

Organizational skills

Inclusive workplace

Growth mindset

Service oriented

Tools

Microsoft Word

Excel

Email systems

Scanners

Copiers

Printers

Multi-line telephone systems

Job description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a Fiscal Specialist 1 to provide essential clerical and fiscal support to employees and management within Eastern Area 2 in Colfax, WA. This position serves as the primary timekeeper and fiscal resource for approximately 35–45 employees, ensuring accurate payroll, labor tracking, inventory accountability, invoice and voucher processing, and compliance with WSDOT financial policies and procedures. This role also supports budget monitoring, third-party damage tracking, special motor vehicle permitting, and public-facing programs such as Adopt-a-Highway. Through accurate financial recordkeeping, timely fiscal transactions, and effective coordination with internal and external partners, this position helps ensure Area 2 Maintenance operates efficiently and supports the safe and reliable operation of the state highway system.

What to Expect

Among the varied range of responsibilities held within this role, you will:

• Serve as the principal timekeeper for Maintenance and Operations Area 2, overseeing payroll functions, processing bi-monthly fiscal reports, leave balances, and employee schedule changes, and ensuring accuracy and compliance with deadlines.
• Maintain proper coding for credit card purchases, receive and verify vendor invoices, and prepare payment vouchers.
• Perform daily consumable inventory tracking, reporting, and reconciliation in compliance with established inventory guidelines, utilizing multiple databases.
• Act as initial point of contact with the public and other agencies, answering a multi-line telephone and forwarding to appropriate personnel.
• Issue Special Motor Vehicle Permits through the System Network for Oversize/Overweight Permits Information, batch documents, and audit for accuracy.
• Maintain the filing system, personnel, vouchers, contracts, rest area calendar, adopt-a-highway correspondence, and a variety of reference material and manuals.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Administrative & Office Support: Experience performing administrative, clerical, fiscal, payroll, inventory, or customer service functions in an office environment.
• Systems & Technical Proficiency: Demonstrated proficiency using computers and office technology, including Microsoft Word, Excel, email systems, scanners, copiers, printers, and multi-line telephone systems.
• Communication & Customer Service: Ability to communicate effectively with employees, supervisors, customers, and external members of the public through verbal communication, email, and written correspondence. Ability to provide customer service and respond professionally to inquiries from the public, employees, and partner agencies.
• Confidentiality & Information Stewardship: Ability to maintain confidentiality and appropriately handle sensitive payroll, personnel, and financial information.
• Organizational Skills: Ability to organize, prioritize, and complete multiple assignments accurately while meeting established deadlines.
• Inclusive Work Environment: Demonstrates professionalism and respect by contributing to a work environment that promotes inclusion, equity, and equal opportunity.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented:Demonstrates a willingness to take action to meet the needs of others.

The following qualifications are also required:

• A valid driver’s license and the ability to operate state-owned vehicles.

It is preferred that qualified candidates also demonstrate:

• Problem Solving & Decision-Making:Demonstrated problem-solving skills and the ability to identify issues, evaluate options, and make informed decisions within established policies and procedures.
• Payroll Processing:Ability to learn and apply new systems, processes, and regulations related to payroll, accounting, inventory, permitting, and administrative operations.
• Agency-Specific Experience: Experience using WSDOT systems, such as PCMS, DOTtime, TRAINS, vouchering systems, or other enterprise financial or payroll systems.
• Financial Document Management and Compliance: Experience maintaining inventory records, processing fiscal transactions, or reconciling financial data.
• Collaboration & Adaptability: Experience coordinating work with multiple stakeholders and managing competing priorities in a fast-paced operational environment.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees mayearn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more:

Why WSDOT?

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at [e-mail]. Please be sure to reference #26DOT-ER-60254 in the subject line.