Business Office Manager

George Mason University; Chantilly (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

George Mason University is seeking a Business Office Manager for the Intercollegiate Athletics department. The role supports daily financial operations, reconciliations, compliance, and travel for 22 programs, ensuring accurate processing and timely reporting.

The position requires a Bachelor's degree or equivalent, 3–4 years of experience in financial administration, and proficiency with Banner, eVA, and related systems. On-site work at Fairfax, VA is required.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Typically 3–4 years of business office and transaction processing experience.
• Demonstrated customer-service oriented administrative office experience.
• Experience prioritizing and managing high-volume financial transactions.
• Knowledge of technology: Email, Microsoft Office, Banner SelfService, eVA, and related systems.

Responsibilities

• Oversees ARMS usage to submit requests in MFG for on- and off-campus recruiting and travel pre-approvals.
• Manages travel, reimbursements, and cash advances for coaching and staff in Mason Finance Gateway.
• Collaborates with travel agents to allocate and track expenses across all 22 sports.
• Tracks daily ticket sales and reconciles data in Banner.
• Prepares and files internal and external business office documentation with vendors and offices.
• Performs P-Card reconciliations and oversees department-wide transactions.
• Acts as liaison between Athletics and GMU departments for financial processes.

Skills

Customer service

Time management

Communication

Attention to detail

Problem solving

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Banner SelfService

Internet Native Banner

eVA

Bank of America Works (credit card allocation)

Job description

Department: Intercollegiate Athletics

Job Category: Classified Staff

Job Type: Full-Time

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visasponsorship

Salary: Salary commensurate with education andexperience

Background Check: Yes

About the Department

George Mason Athletics unites communities by developing championswith a mission to inspire and transform lives through the power ofsports. Mason Athletics serves 500 student-athletes in 22 NCAADivision I sports. We are a proud member of the Atlantic 10Conference with over 20 Conference Championships, NCAAChampionships in Women’s Soccer and Men’s Indoor Track, an NCAAFinal Four appearance with Men’s Basketball, and over 30 individualNational Champions. We are student-focused, education-centered, andcommitted to providing transformational experiences for ourstudent-athletes and staff. Our five priorities are Student-AthleteExperience, Competition, Resources, Storytelling & Engagement,and Championship Culture.

About the Position

The Business Office Manager supports the Intercollegiate Athletics staff in day to day activities ensuring smooth operation of thedepartment. Duties include but are not limited to the supervisionof reconciliations, compliance, office administration, andindividual and team travel. The Business Office Manager must beknowledgeable of and compliant with all National CollegiateAthletic Association rules and regulations.

Responsibilities

• Oversees ARMS usage to submit requests in MFG for on andoff-campus recruiting, monitors travel pre-approvals and advancefunding requests for multiple assigned sports, assists withmonitoring for all 22 programs;
• Manages submissions for travel, expenditure reimbursements andor cash advances utilizing Mason Finance Gateway system for allcoaching staff, administrative staff and faculty and studentathletes, including Foundation related activity, in a timely andaccurate manner. Directs staff and coaches for compliance to therequired finance operations;
• Collaborates with Anthony Travel agent to allocate and/or trackEnterprise expenses for all athletic department staff across all 22sports, especially incumbents' assigned sports. Responsible for theaccountability of coaching staffs and administrative collaboratorsin collecting necessary and accurate materials for submittingfinance information;
• Ticket Sales - Oversees the tracking of daily ticket salesreceipts to reconcile to Banner, tracks deferred ticket sales toreconcile to Banner. Directly accountable for the accurate andtimely updating of the ticket sale data;
• Responsible for the preparation, coordination, processing andfiling of internal and external business office documentation withexternal offices and vendors for incumbents assigned sports;
• Manages PCard reconciliations for assigned sports, and monitorsand assists with all 22 sports program reconciliations and tracksand processes all receipts;
• Performs official association assignments for officials andcollects appropriate tax documentation for assigned sports.Collaboratively maintains the Officials Access Database andOfficials Websites with the Assistant Director. Issues paymentchecks for each home game. Tracks EDIs payments to ICA bankaccount;
• Responsible for assisting Athletic Department DevelopmentOffice in areas of: MFG, vouchers, Foundation Accounts Online;
• Acts as one of the liaisons between Athletics and outsidevendors and the following GMU departments: Accounts Payable,General Accounting, Purchasing, Motor Pool, Facilities, HumanResources, Payroll, Travel Office, and Foundation; and
• Prepares monthly chargeback report for associate ADs and/ordirectors.

Business & Financial Services Transaction Processing and Diligence

• Performs P-Card (departmental credit cards) reconciliationsutilizing the Mason Finance Gateway system for senior LeadershipTeam members;
• Manages and collaborates with coaching and administrative stafffor season planning of meal and travel budgets andincidentals;
• Submits P-Card applications and maintenance forms for alldepartment staff;
• Submits Banner and MicroStrategy access applications for allstaff (except student access);
• Submits cash advances, travel and/or expenditure pre-approvalsand reimbursements utilizing Mason Finance Gateway system forSenior Leadership Team;
• Supervises post-trip meal money submissions;
• Remains up to date on eVA procedures and rules. Processes eVAorders for department, as needed in and assists AssistantDirector;
• Submits requisitions requests utilizing eVa online purchasingsystem for all procurements needs for Senior Leadership Team;
• Remains familiar with accounts payable procedures and rules.Processes invoice payments with accounts payable through emailapprovals;
• Submits travel and/or expenditure reimbursements utilizingMason Finance Gateway system for Senior Leadership Team forFoundation related activity;
• Submits Foundation vouchers for Senior Leadership Team forFoundation related activity;
• Manages tracking of Annual P-Card Holder training to ensurecompletion within the deadline, responsible for monitoring trainingcompliance;
• Assists as needed to order and inventory all office supplies,printer cartridges & paper for the department; and
• Acts as liaison for Print & Mail department for departmentcopy machines.

Policy and Procedure Documentation

• Responsible for collaborating with the Athletic Department todocument, communicate with, and train administrative faculty andstaff, and coaches to ensure compliance in budget, financial, andbusiness procedures and processes as needed;
• Serves as a Department resource on financial policies andprocedures; and
• Periodically communicates with and trains staff on financialand business procedures and processes including P-Card proceduresand budget.

Performs other related duties as assigned by departmentalleadership

Required Qualifications

• Bachelor's degree, or the equivalent combination of educationand experience;
• Typically, 3 - 4 years of business office and transactionprocessing experience;
• Demonstrated customer-service oriented administrative officeexperience;
• Demonstrated experience with prioritization and management ofhigh-volume financial transactions;
• Demonstrated knowledge of technology / ability to quicklylearn: Email, Microsoft Office, Windows environment, Banner SelfService, Internet Native Banner, eVA, Bank of America Works (creditcard allocation);
• Demonstrated skill in general administrative office management;organization; written and oral communication; problem-solving; and,providing internal and external customer service; and
• Demonstrated ability to work with a diverse population; workwith regular interruptions; meet deadlines; respond quickly andproficiently to new projects assigned; maintain confidentiality;and, organize and prioritize tasks.

Preferred Qualifications

• Bachelor’s degree in related field;
• Demonstrated experience working in a fast-paced highereducation and/or NCAA Intercollegiate Athletics office;
• Experience in working through systems such as; Chrome River(MFG), BOA Works, eVA, Banner, Microsoft 365, and Windows;
• Working general knowledge of NCAA rules, and/or experience withAthletics; and
• Accurate understanding of all applicable Commonwealth,University and NCAA regulations regarding transactionprocessing.

For Full Consideration, Apply by:

November 19, 2026

Mason Ad Statement

George Mason University is a nationally ranked R1 researchuniversity committed to creating a more just, free, and prosperousworld. With 40,000 enrolled students, George Mason is the largestand most diverse public research university in Virginia, offeringdegree programs at the master's, doctoral, and professional level,along with certificates and credentials.

George Mason fosters an All Together Different environment forstudents, faculty, and staff, driven by our core beliefs. Webelieve in inclusivity over exclusivity; we believe in advancingour mission by being willing to take risks, not avoiding them; andwe believe our best work is possible when we apply our diversity oforigin, identity, circumstance, and thought.

Equity Statement

George Mason University is an equal opportunity/affirmative actionemployer, committed to promoting inclusion and equity in itscommunity. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, age, disability orveteran status, or any characteristic protected by law.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available athttp://police.gmu.edu/annual-security-report/