Fiscal Operations Coordinator

Youth Service Bureau of Illinois Valley; Ottawa (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

The Youth Service Bureau of Illinois Valley is seeking a Fiscal Operations Generalist to manage agency billing information and provide cross-department fiscal support. You will coordinate data for monthly billing, assist with accounts payable, payroll, and financial reporting, and serve as back-up across fiscal roles as needed.

Strong organizational skills and attention to detail are essential as you collaborate with finance, child welfare, and other teams to ensure accurate, timely financial

Qualifications

• Bachelor's degree preferred (Accounting, Business Administration). 5 years related business office and accounting experience.
• Strong data entry and reporting capabilities with cross-department liaison responsibilities.

Responsibilities

• Coordinate monthly client data tracking for accuracy across fiscal and other departments.
• Enter and manage child welfare client data for monthly billing cycles.
• Reconcile data to support timely, accurate monthly billing.
• Back-up for accounts payable and payroll processing as needed.
• Assist with monthly reconciliation of credit card statements and staff travel reimbursements.
• Support payroll processing and 401k matching calculations.
• Maintain cash receipts, deposits, petty cash, and journal entries.
• Support purchasing for Ottawa location and potential expansion.
• Assist CFO with funding applications, fiscal reviews, audits.
• Prepare periodic financial account analysis.
• Maintain contracts, vendor, and grant files.
• Conduct site visits as directed.
• Answer questions about accounts and services.
• Participate in Continuous Quality Improvement program.
• Other duties as assigned.

Skills

Accounting

Financial reporting

Data entry

Attention to detail

Education

Bachelor's degree in Accounting or Business Administration

Tools

ADP payroll software

Job description

Qualifications:

Bachelor's Degree Preferred (Accounting, Business Administration). 5 years related business office and accounting experience and/or training

Summary:

Performs entry and management of agency billing information, serving as a liaison between the fiscal, child welfare, and other departments; serves as a fiscal generalist with responsibilities assisting with a full spectrum of fiscal office operations (i.e. accounting, budgeting, payroll, accounts payable, accounts receivable, record keeping, financial reporting). Is cross trained and serves as back-up for fiscal roles if needed.

I. Duties:

• Serves as a functional liaison between the fiscal office, child welfare, and other departments to coordinate monthly client data tracking for accuracy and completeness.
• Performs coordination, entry, and management of child welfare client data for monthly billing cycles.
• Assists Fiscal Operations Manager with data reconciliation in support of accurate, timely, and complete monthly billing cycles.
• Is cross trained in accounts payable and serves as a back-up for payable processing, as needed.
• Assist accounts payable with monthly reconciliation of agency credit card statements.
• Assist accounts payable with staff travel reimbursement processing.
• Is cross trained in payroll processing using ADP (or similar) payroll processing software, serving as a back-up for payroll processing, as needed.
• Assist payroll in the bi-weekly review of payroll records and generate 401k matching funds calculations for entry.
• Serve as back-up for the receipting of money, bank deposits, petty cash management/reconciliation, and cash receipt journal.
• Perform a centralized purchasing function for the Ottawa service location, with the possibility of expanding to other service locations
• Assist Chief Financial Officer with periodic funding applications and report submissions.
• Assist Chief Financial Officer with coordination and response to fiscal reviews and audits.
• Perform periodic financial account analysis for the Chief Financial Officer in preparation of financial statements.
• Maintain all fiscal related contracts, vendor, customer, and grant files.
• Perform site visits to agency service locations per supervisor direction.
• Assist employees, vendors, clients or customers by answering questions related to accounts, procedures, and services.
• Actively participate in YSBIV's Continuous Quality Improvement Program.
• Other duties as assigned.

II. Core Competencies:

• Organized
• Attention to detail
• Multi-tasker
• Self starter

Youth Service Bureau of Illinois Valley believes that all people deserve inclusivity, fairness, and justice. We believe that both the success of our team and the wellness of our community is strongest by recognizing the qualities that make each person unique, including race, gender, age, sexuality, ability, religion, national origin, gender identity and other identities. The YSB team values and respects each other and our community as we proudly serve.