Agency Fleet Transportation Coordinator

Youth Service Bureau of Illinois Valley; Aurora (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Youth Service Bureau of Illinois Valley is seeking an organized, self-motivated individual to manage and coordinate all aspects of the agency fleet from the Aurora office. The role requires handling vehicle maintenance, registrations, safety kits, and fleet records with confidentiality and CQI involvement.

Based in Aurora, IL, this position supports efficient operations by scheduling maintenance, managing logs, and ensuring timely deep cleanings while maintaining a professional appearance and

Qualifications

• High School diploma or GED required.
• Prior office experience preferred.
• Excellent organizational skills and attention to detail.
• Strong written and oral communication abilities.
• Self-directed and motivated with the ability to work independently.
• Ability to prioritize multiple tasks daily.
• Proficiency in Microsoft Office (Word, Excel).
• Sensitivity to cultural differences of diverse individuals and families.

Responsibilities

• Maintain a maintenance schedule for agency vehicles.
• Schedule and coordinate vehicle maintenance across offices.
• Arrange deep cleaning of agency vehicles as needed.
• Maintain vehicle registrations and safety kits/equipment.
• Coordinate maintenance issues and fleet-related communications.
• Maintain I-Pass account and fleet logs/binders.
• Track maintenance and usage logs; update calendar of fleet activity.
• Uphold confidentiality and participate in CQI initiatives.

Skills

Organizational skills

Written and oral communication

Self-directed

Ability to prioritize tasks

Microsoft Office

Attention to detail

Interpersonal skills

Multitasking

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Youth Service Bureau is seeking an organized, self-motivated, and dependable individual with strong communication skills who can effectively prioritize multiple responsibilities and work independently.

Qualifications

• High School diploma or GED.
• Prior office experience.
• Excellent organizational Skills.
• Excellent communication skills both written and oral.
• Self-directed and Self-motivated
• Ability to prioritize multiple tasks daily.
• Computer knowledge including proficiency in Microsoft office, Word, Excel
• Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside one's own.

Summary: This position is based out of the Aurora office and will cover the management and coordination of all aspects of the agency fleet.

I. Duties

• Maintain a maintenance schedule for agency vehicles.
• Responsible for taking all agency vehicles in all offices to scheduled maintenance appointments.
• Responsible for scheduling deep cleaning on all agency vehicles as necessary.
• Maintain current registration information for all agency vehicles.
• Maintain all safety kits and equipment in all agency vehicles.
• Coordinating contact for all maintenance issues with agency fleet vehicles including but not limited to accidents, damage, maintenance, reservations etc.
• Maintain agency I-Pass account.
• Maintain all agency vehicle logs and vehicle information binders.
• Maintain maintenance and usage logs on all agency vehicles.
• Maintain a scheduling calendar of all agency vehicles in all offices.
• Ability to meet deadlines and prioritize duties appropriately.
• Maintains confidentiality of information heard, seen and discussed in the agency.
• Assist in quality improvement efforts.
• Demonstrates the ability to remain friendly and cooperative during all working conditions.
• Notify Supervisor and Fiscal Department of any irregularities in daily duties.
• Display a neat, clean, professional appearance.

II. Other Duties

• Actively participates in YSBIV's continuous quality improvement program (CQI).

Youth Service Bureau of Illinois Valley believes that all people deserve inclusivity, fairness, and justice. We believe that both the success of our team and the wellness of our community is strongest by recognizing the qualities that make each person unique, including race, gender, age, sexuality, ability, religion, national origin, gender identity and other identities. The YSB team values and respects each other and our community as we proudly serve.