Fiscal Operations Assistant (Student) – Admin & Records

Roxbury Community College; Boston (MA); On-site; USD 14,000 - 19,000; Full time

Job summary

Roxbury Community College seeks a Business Office Student Assistant - Fiscal Operations to provide entry-level documentation and administrative support for annual closeout activities. You will help gather, organize, match, and stage financial documents to enable staff to complete reconciliation and approvals.

Position is on-campus in the Business Office with flexible hours up to 18.5 per week during the semester.

Qualifications

• Must be a currently enrolled RCC student and eligible for Learn & Earn.
• Maintain good academic and disciplinary standing.
• Interest in administrative, business, finance, grants, or operational processes.
• Ability to follow detailed instructions accurately and consistently.
• Collaborative approach to problem solving and willingness to take direction.
• Ability to maintain confidentiality and handle sensitive financial, vendor, and grant information.

Responsibilities

• Locate and organize receipts, invoices, and supporting documentation for card transactions across active accounts.
• Compile documentation into structured formats and stage materials for permanent staff reconciliation.
• Gather and match invoices to outstanding payables.
• Maintain a clear list of transactions that are still missing documentation.
• Communicate documentation gaps to supervising staff for resolution.
• Gather and organize grant closeout documentation and stage materials for permanent staff audit-readiness review.
• Maintain an organized transaction log and closeout documentation environment.

Skills

Attention to detail

Follow instructions accurately

Confidentiality handling

Problem solving

Team collaboration

Administrative processes

Job description

Roxbury Community College seeks a Business Office Student Assistant - Fiscal Operations to provide entry-level documentation and administrative support for annual closeout activities. You will help gather, organize, match, and stage financial documents to enable staff to complete reconciliation and approvals.

Position is on-campus in the Business Office with flexible hours up to 18.5 per week during the semester.