Fiscal Associate II

Delaware Department of Correction; Dover (DE); On-site; USD 38,000 - 58,000; Full time

Job summary

The Delaware Department of Correction is seeking a Fiscal Associate II to support the Central Business Office in the Bureau of Administrative Services, handling accounts payable and receivable for a large state agency. You will audit expenses, maintain spreadsheets, reconcile supplier statements, and provide front-desk coverage as needed.

Your role includes processing and coding transactions, generating reports, using financial software, and delivering excellent customer service to internal and

Qualifications

• Six months' experience processing accounting, auditing or payroll transactions.
• Six months' experience determining compliance of financial transactions with documentation and codes.
• Six months’ experience preparing financial reports from multiple sources.

Responsibilities

• Audits expense documents and maintains spreadsheets.
• Verifies correct classification and coding of transactions.
• Uses financial software to enter, update and report data.
• Prepares reports on accounts status and reconciles supplier statements.
• Delivers excellent customer service to internal and external customers.

Skills

Advanced Excel

Customer service

Education

Associate's degree in Accounting

Tools

Payroll systems

Job description

Summary Statement

The incumbent in this position will work in the Central Business Office within the Bureau of Administrative Services and provide department-wide support and oversight for the accounts payable and receivable operations of a large law enforcement agency, consisting of about 2,700 employees. Job duties include but are not limited to auditing expense documents, maintaining spreadsheets, supplier statement reconciliation, electronic and hard copy filing, management of Account Payable/Receivable Outlook general mailbox, providing customer service to internal and external customers, general administrative support, and front desk receptionist relief coverage.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

• Six months experience in advanced functionality of Microsoft Excel, such as formula/function library, data manipulation, import/export of data and linking multiple spreadsheets.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS For Fiscal Associate II

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

OR

• Possession of an Associate's degree or higher in Accounting or related field.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call [phone]. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.