Fiscal Advisor II

Delaware LLC; Delaware; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Department of Health and Social Services (DHSS) in Delaware seeks a Fiscal Advisor II to manage statewide financial operations, including accounts payable/receivable, payroll, and grant management. The role requires analyzing transactions, preparing reports, and advising on fiscal controls within the Office of the Secretary’s financial office.

The position emphasizes cross-cultural communication and collaboration with internal teams, external stakeholders, and auditors.

Qualifications

• One year of experience in compiling, analyzing and reporting on financial data to support budgeting or financial planning.
• One year of experience ensuring financial transactions comply with budgets, grants/contracts, and laws.
• Six months' experience researching and analyzing accounting transactions to reconcile discrepancies and maintain an audit trail.
• Experience supervising staff or leading others in a work setting may be beneficial.

Responsibilities

• Review and analyze financial transactions to ensure accuracy and compliance with budgets, grants, and laws.
• Consolidate data to the general ledger from journals and documents, balance funds and maintain an audit trail.
• Provide advice and technical guidance on fiscal functions to internal teams.
• Prepare financial statements and reports for financial health and planning.
• Support audits by providing data, reports, and documentation to auditors.
• Utilize FSF and other systems to research, review, and report on financial data.
• Deliver customer service to internal/external customers and communicate across diverse groups.

Skills

Financial analysis

Accounts reconciliation

Customer service

Interpersonal communication

Cross-functional collaboration

Tools

FSF (First State Financial System)

Job description

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

Introduction

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession. For more information, please visit https://dhss.delaware.gov/dhss/ today!

Summary Statement

This Fiscal Advisor II position will work in Fac Ops and have overall statewide responsibility of acting as the liaison with the Office of the Secretary financial office. Tracking purchase orders and invoices through multiple years of funding while interacting with the facility maintenance team daily. This position will report to the office, a hybrid schedule may be available after a probationary period. Fiscal Advisors analyze financial transactions and records and prepare financial statements and reports to control and account for funds of a State Agency in one or more fiscal function(s) such as accounts payable; accounts receivable; payroll; revenue management; cost or federal fund accounting; grant and/or contract management and procurement; and financial projections and reporting. Incumbent may report to Herman Holloway, Eleanor Cain Campus or Stockley Campus locations.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

• Six months experience in using the First State Financial System (FSF) to enter, update, modify, delete, retrieve/inquire and report on data.

Essential Functions

Essential functions are fundamental and core functions common to all positions in the class series. This is not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
• Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
• Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
• Maintains internal controls and applies accounting principles, practices, and standards.
• Provides advice and technical guidance on matters in assigned fiscal function(s).
• Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.
• Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.
• Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

Job Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• One year of experience in compiling, analyzing and reporting on financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.
• One year of experience in ensuring compliance of financial transactions with budgets, applicable agreements, grants or contracts, and state or federal laws, rules, and regulations.
• Six months' experience in researching and analyzing accounting transactions and records to reconcile discrepancies or errors and maintain an audit trail.
• Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DHSS does not provide employment-based sponsorship. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com . If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail] . The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.