Fiscal Associate II

Delaware LLC; Delaware; On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Health Benefits

Dental Insurance

Vision Insurance

Disability Insurance

Group Universal Life Insurance

Retirement Benefits

Deferred Compensation

Training and Development Programs

Paid Leave

Job summary

The Fiscal Associate II position sits within the DSCYF Fiscal Accounting Services team and supports the State’s financial operations. You will record, review, and process financial transactions in the State’s accounting system, performing the full range of essential functions under supervision.

You will also assist with complex support work requiring knowledge of laws, rules, and procedures. Essential functions include reviewing documents, coding transactions, entering data, generating reports,

Qualifications

• Six months' experience processing accounting transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

Responsibilities

• Reviews forms and source documents to complete purchase orders with proper approvals.
• Verifies classification and coding of transactions.
• Enters, updates, modifies, deletes, retrieves and reports data in accounting systems.
• Monitors balances and reports discrepancies using standard calculations.
• Creates and maintains financial records and documents.
• Prepares reports and summaries on account status or data.
• Participates in recommending internal procedure improvements.
• Gathers data for higher-level staff.
• Performs general office tasks and prepares correspondence.
• May perform payroll entries in automated systems.
• Delivers excellent customer service to internal and external customers.
• Communicates effectively with diverse groups across cultures and backgrounds.

Skills

Accounting transactions

Compliance checks

Financial reporting

Education

Associate's degree or higher in Accounting

Job description

Summary Statement

The Fiscal Associate II works within the DSCYF Fiscal Accounting Services team in support of the Department's financial operations. The position will be responsible for recording, reviewing, and processing a variety of financial transactions in the State’s accounting system and independently perform the full range of essential functions under general supervision. Primary work is transactional in nature and includes entering, updating, modifying, deleting, and reporting on financial data. Employees will also assist with complex support work that requires knowledge of applicable laws, rules, regulations, and procedures.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS for Fiscal Associate II

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

OR

• Possession of an Associate's degree or higher in Accounting or related field.

Conditions of Hire

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hire’s Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Benefits

Health and Well Being

• Health Benefits, Dental Insurance, Vision Insurance

Just In Case

• Disability Insurance, Group Universal Life Insurance

Your Future

• Retirement Benefits, Deferred Compensation

Professional Growth

• Training and Development Programs

Work Life Balance

• Paid Leave, Paid Holidays, Paid Parental Leave, Alternative Work Schedules

More Benefits

• Flexible Spending, Pre-Tax Commuter Benefits, Accident and Critical Illness Insurance

Visit Statewide Benefits for more information!

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com.

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.