Fiscal Associate II

DE; Dover (DE); On-site; USD 42,000 - 61,000; Full time

Job summary

Department of Health and Social Services (DHSS) in Delaware seeks a Fiscal Associate II to support the Division of Public Health Financial Services. The role focuses on reviewing vouchers, processing orders, and assisting with month-end activities while ensuring compliance with procedures and reporting.

Strong data skills with FSF, Clover, and Excel are essential. Responsibilities include handling payroll inputs, preparing financial reports, and maintaining accurate financial records.

Qualifications

• Six months' experience in processing accounting, auditing or payroll transactions.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
• OR possess of an Associate's degree or higher in Accounting or related field.

Responsibilities

• Reviews forms and source documents to complete purchase orders; ensures accuracy, documentation, and approvals.
• Verifies or determines correct classification and coding of transactions.
• Uses FSF, Clover, and Excel to enter, update, modify, delete, retrieve and report data.
• Prepares reports and summaries on the status of accounts or other financial data.
• Gathers and compiles data for higher-level staff and assists with month-end closings.
• Delivers customer service to internal and external customers in person, by phone, or email.

Skills

Attention to detail

Analytical skills

Communication

Education

Associate's degree or higher in Accounting

Tools

FSF

Clover

Excel

Job description

Introduction

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

For more information, please visit https://dhss.delaware.gov/dhss/ today!

Summary Statement

The incumbent serves as a critical member of Division of Public Health Financial Services. Duties include reviewing and approving vouchers and purchase orders, reconciling procurement card (PCard) transactions, handling deposits, assisting with month-end closings, monthly intergovernmental vouchers (IV), and using multiple electronic systems such as sales force permits, Clover, GoDE, First State Financial (FSF), and Excel.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

Knowledge of using the First State Financial System (FSF) to enter, update, modify, delete, retrieve/inquire and report on data.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.

Verifies or determines correct classification and coding of transactions.

Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.

Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.

Creates and maintains financial records, documents and files.

Prepares reports and summaries on the status of accounts or other financial data.

Participates in recommending changes to internal procedures, forms, or process enhancements.

Gathers and compiles data for higher-level staff.

Performs general office work and functions as assigned such as preparing correspondence and distributing documents.

May perform payroll entries and process payroll in automated information systems.

Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.

Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS for Fiscal Associate II

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
• OR
• Possession of an Associate's degree or higher in Accounting or related field.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DHSS does not provide employment-based sponsorship. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements. Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com. If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.