Fiscal Associate I

DE; United States; On-site; USD 34,000 - 50,000; Full time

Job summary

The State of Delaware seeks an entry-level Fiscal Associate I to support financial operations by recording, reviewing, and processing transactions under close supervision.

You will work with forms, bills, invoices and payroll data, ensuring accuracy and compliance while delivering reliable financial documentation and routine reporting to senior staff.

Qualifications

• Coursework, training and/or work experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.

Responsibilities

• Reviews forms and source documents to complete purchase orders; confirms accuracy, completeness, and approvals in compliance with procedures.
• Verifies or determines correct classification and coding of transactions.
• Uses automated information systems to enter, update, modify, delete, retrieve and report data.
• Creates and maintains financial records and files; prepares reports on accounts status.

Education

Coursework in accounting, auditing or payroll transactions

Job description

Introduction

To represent the Governor in issues involving DOT and to provide leadership as the department strives to be a transparent, efficient and accountable institution in which safety, performance management and customer satisfaction are of highest priority.

Summary Statement

This is entry level fiscal associate work recording, reviewing, and processing financial transactions, records and documents in support of the State's financial operations. Employees perform the full range of Essential Functions, completing routine and standardized assignments under close supervision.

Career Ladder

Upon satisfactory completion of department promotional standards and job requirements, employees may be eligible to be promoted to the next level.

Essential Functions

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS for Fiscal Associate I

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Coursework, training and/or work experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.

Conditions of Hire

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DelDOT does not provide employment-based sponsorship.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the "My Applications" tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com.

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.