Accounting Associate

The Arc of Chester County; West Chester (Chester County); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Long-term disability

Employee Assistance Program

Discount purchasing program

Job summary

The Arc of Chester County is seeking a Fiscal Associate to support the agency's financial operations in West Chester, PA. This role handles billing, PAYables, receivables, payroll, and journal entries in a collaborative environment.

The ideal candidate will have a college degree or equivalent accounting experience, strong attention to detail, and comfort with data management. The position offers comprehensive benefits and opportunities to contribute to the organization's mission.

Qualifications

• Experience in accounts payable, accounts receivable, billing, and payroll.
• Excellent written and verbal communication; attention to detail is essential.
• Ability to manage multiple tasks in a fast-paced environment.
• Database management and use of technology in a fiscal setting.

Responsibilities

• Participate in and support the agency’s financial planning and reporting processes.
• Process accounts payable and vendor payments; reconcile statements.
• Handle billing and invoicing for programs and services; prepare payroll processing as assigned.
• Prepare journal entries and assist with year-end tasks and audits.
• Support routine fiscal year operations and maintain documentation and procedures.

Skills

Attention to detail

Organizational skills

Communication skills

Data management

Fiscal management

Independent work

Education

Bachelor's degree preferred

3-4 years accounting experience

Tools

Financial Edge NXT

Job description

Position: Fiscal Associate

Location: West Chester, PA

The Arc of Chester County is a leading advocacy organization and provider of a lifetime of programs and services for individuals with disabilities and their families. We have a positive history in our community.

SUMMARY

All employees at The Arc of Chester County are expected to embrace and exemplify our Mission, Vision, and Core Values. Accounting Associates perform accounting functions for the agency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate, collaborate and/or implement The Arc of Chester County’s 5-year Strategic Plan.
• Complete all training and qualifications requirements.
• Perform billing functions for the entire agency as assigned, including but not limited to submitting invoices to the appropriate funder/payer for programs and services and preparing monthly private pay invoices in accordance with funder requirements and departmental procedures.
• Download authorization records from the state database and upload them into the agency database as assigned.
• As assigned, prepare utilization reports for programs and services. Verify authorizations on the reports are accurate.
• Reconcile revenue with billing amounts as assigned.
• Review Electronic Visit Verification (EVV) reports and submit exports to the aggregator at least once a week as assigned.
• Download funder payment files from the aggregator and upload them into the agency database as assigned.
• As assigned, track billing denials in accordance with program procedures. Research denied claims which may include outreach to agency programs/services management personnel. Escalate any billing/denial concerns to appropriate staff and follow through until resolution.
• Compile, prepare, and analyze agency data using Excel or other data reporting tools for fiscal and agency leadership when requested.
• Review and process vendor services and vendor payments following established procedures as assigned.
• Review and process accounts payable including electronic payments utilizing Financial Edge NXT software. Reconcile vendor statements, including credit card statements. Complete accounts payable vouchers as needed. Maintain and update accounts payable files and vendor information as needed and as assigned.
• As assigned, process incoming funds ensuring the proper logging/tracking of appropriate receivables to each department.
• Update accounting software weekly noting disbursements which have cleared as assigned.
• As assigned, prepare journal entries for electronic deposits.
• Adhere to the scheduled in-office hours ensuring departmental availability for tasks such as receiving/processing of incoming cash and checks, supporting team members working remotely, and to be the in-person Fiscal contact for the Agency.
• Perform assigned calendar and fiscal year-end duties including preparing 1099 forms for distribution.
• Perform assigned research for various audits, reviews, and investigations as requested by management.
• Follow and continue to develop and update procedures used within the Fiscal Department.
• Process payroll for the agency as assigned.
• Conduct training and support fiscal/agency team members to ensure business continuity.
• Back up to other accounting functions as needed.
• Participate in Arc-sponsored events.
• Perform other duties as assigned.

EDUCATION AND/OR EXPERIENCE

College degree preferred or three to four years of equivalent experience in accounts payable, accounts receivable, billing, and/or payroll.

OTHER SKILLS AND ABILITIES

• High attention to detail and accuracy.
• Strong organizational, interpersonal, communication, and writing skills are required.
• Ability to work independently, prioritize multiple responsibilities, and use time management and organizational skills to handle a varied workload in a fast-paced environment.
• Database management and use of technology skills required.
• Fiscal management skills are required.
• Ability to maintain mission critical functions.

BENEFITS

Benefits include health insurance, life insurance, and long-term disability. We also offer a supportive Employee Assistance Program and a discount purchasing program. Additional benefits (dental, vision, etc.) are offered through our cafeteria plan.

The Arc of Chester County is an Equal Opportunity Employer, a drug‑free workplace and complies with ADA regulations as applicable.