Fiscal Assistant III

New Mexico State University; Las Cruces, California (NM, MO); On-site; USD 32,000 - 40,000; Full time

Job summary

New Mexico State University’s Cooperative Extension Service invites applications for the Fiscal Assistant III role in Las Cruces. This position performs a broad range of accounting functions to support the department of Extension Animal Sciences and Natural Resources.

The work includes posting transactions, reconciling accounts, and processing reimbursements in a compliant, timely manner. The ideal candidate will have a High School diploma with 3 years of relevant experience or an Associate’s

Qualifications

• High School diploma plus 3 years of relevant experience or an Associate's Degree plus 1 year.
• Experience with accounting systems and spreadsheets.
• Ability to interpret financial rules and travel policies.

Responsibilities

• Provide fiscal support to the department head, faculty and staff.
• Verify codes and indexes, post transactions to accounts.
• Balance and reconcile department records and correct as needed.
• Maintain cash receipts, cash deposits, and accounts payable/receivable.
• Prepare personnel travel reimbursements and resolve discrepancies.

Skills

Interpersonal skills

Time management

Independent work

Email communication

Education

High School diploma

Associate's Degree

Tools

NMSU accounting systems

Spreadsheets

Job description

Department Contact: Shanna Ivey, 575-646-2515, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: The Department of Extension Animal Sciences and Natural Resources invites you to apply for the position of Fiscal Assistant III. This position performs a broad range of accounting functions.

Position Details

Position Title: Fiscal Assistant III

College/Division: Cooperative Extension Service

Department: 311000-EXTENSN ANIMAL RESOURCES

Location: Las Cruces

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities: Provides Fiscal Support to Department Head, faculty and staff for the department of Extension Animal Sciences and Natural Resources. Verifies that amounts, codes and indexes are correct, Sorts documents and posts transactions to corresponding accounts; balances and reconciles department records; makes necessary corrections if needed; Maintains cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries to ensure budgets are not over budget; Submits documentation for personnel travel reimbursements; Contacts various department personnel to resolve discrepancies or problems; Compiles numerical and statistical for reports; runs a variety of reports from computer records; May perform various clerical duties if needed.

Qualifications

Required Education and Experience: High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Preferred Qualifications: Strong interpersonal skills including the ability to communicate effectively in person or via email. Effective at time management, working independently, and completion of time sensitive tasks. Familiarity with NMSU accounting systems and mastery of spreadsheets for complex data organization and tracking departmental budgets. The ability to interpret complex NMSU financial rules, procurement codes, and travel policies and relay relevant information to faculty, extension specialists, and external stakeholders to ensure that all are compliant with NMSU policy.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.