Fiscal Assistant II-CSA

Virginia-Department-of-Social-Service; Verona (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

The Virginia Department of Social Services is seeking a Fiscal Assistant II to support the Children’s Services Act (CSA) for Augusta County, Staunton, and Waynesboro. The role focuses on processing financial records, CSA purchases, and ensuring timely payments to vendors.

The position requires a high school diploma with bookkeeping coursework and experience with fiscal software, with strong attention to accuracy and customer service in a government setting.

Qualifications

• Minimum of a high school diploma with bookkeeping coursework.
• Experience using business and agency software for fiscal support, including spreadsheets.
• Ability to apply laws, regulations, and policies to the maintenance of financial records.

Responsibilities

• Assist in fiscal control for Augusta County, and the Cities of Waynesboro and Staunton.
• Prepare CSA purchase orders and process CSA bills for timely vendor payments.
• Maintain accounting records and invoices; verify accuracy and completeness.
• Provide accurate customer service and effective communication with staff and the public.

Skills

Bookkeeping

Accounting principles

Customer service

Data entry

Communication

Education

High school diploma with bookkeeping coursework

Tools

Spreadsheets

Accounting software

Office equipment

Calculator

Job description

Title Description:

General Description and Conditions of Work:

The Fiscal Assistant II administrative clerical position with responsibility for a broad range of largely self-directed work in support of the Children’s Services Act (CSA) of Staunton, Augusta County and Waynesboro. This position requires knowledge of, and the ability to apply Children’s Services Act laws and policies to expenditures; as well as a high degree of competency and accuracy in processing financial records and exercising effective skills in customer service and communication. This position supports the completion of CSA purchase orders for the use of CSA funds and supports the CSA Program Coordinator Supervisor and three Utilization Review Coordinators, working closely with the CSA account clerk to ensure timely and accurate payments to vendors for a wide variety of service types.

This position is responsible for assisting in the fiscal control of three localities: Augusta County, and the Cities of Waynesboro and Staunton. This position performs governmental accounting tasks associated with the preparation, maintenance, and processing of accounting records and financial transactions for Children’s Services Act bills. Responsibilities include maintaining accounting records concerning invoices.

Considerable knowledge of:

the application of established bookkeeping and accounting principles, and accounting transactions.

Working knowledge of:

office accounting methods and procedures, skill in operating a personal computer, associated accounting software including spreadsheets, a calculator, and other office machines.

Demonstrated ability to:

organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.

Minimum Qualifications (Education, Experience, Licensure, Certification):

Minimum of a high school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Special Requirements/Experience:

Experience with state and local government fiscal regulations, policies and procedures, preferred but not necessary. Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.

Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check. This investigation may include fingerprint checks State Police, local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.

All offers are contingent upon satisfactory results of the required checks and screening. All employees must have a valid driver’s license to operate a motor vehicle in the Commonwealth of Virginia. Driving record must meet agency requirements.