Fiscal Assistant - Cashier's Office

Florida Atlantic University; Boca Raton (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Florida Atlantic University is seeking a Fiscal Assistant in Boca Raton, FL, to support the Cashier’s Office with payment records, digital documentation, and reconciliation tasks. The role emphasizes accurate financial recordkeeping, audit readiness, and effective customer service in a temporary capacity.

Responsibilities include handling checks, securing images, maintaining payment ledgers, and supporting ongoing departmental projects while adhering to organizational standards and timelines.

Qualifications

• High school diploma or equivalent required.
• Ability to understand and follow specific instructions and procedures.
• Word processing and data entry skills required.
• Skill in use of basic office equipment.

Responsibilities

• Record physical checks and maintain tracking records.
• Download and secure check images for reconciliation and audit compliance.
• Upload scanned checks and supporting documents into SharePoint and maintain ledgers.
• Manage image-based evidence for chargeback disputes per standards.
• Assist with weekly record retention reviews and purges.
• Monitor cashier email inbox and route inquiries.
• Conduct remote check deposit operations and ensure ledger accuracy.
• Document and process Brinks courier pickups.
• Support reconciliation with backup documentation.
• Assist with projects like historical reviews and SharePoint cleanup.
• Prepare weekly summary reports of logs and issues.

Skills

Data entry

Word processing

Administrative support

Following procedures

Education

High school diploma or equivalent

Job description

Position Summary:

Florida Atlantic University is seeking a Fiscal Assistant for the Cashier’s Office in Boca Raton, FL.

This temporary position provides administrative and operational support to the Cashier’s Office by managing payment records, digital documentation, and reconciliation processes. The role ensures the accurate tracking, organization, and retention of financial records while supporting audit compliance, customer service, and ongoing departmental projects.

Summary of Responsibilities:

• Records physical checks received in the Cashier’s Dropbox daily and maintains detailed tracking records.

• Downloads and secures check images for all business payments for reconciliation and audit compliance.

• Uploads scanned checks and supporting documents into SharePoint and maintains digital records in both the Cashier Payment Ledger and Departmental Payment Ledger.

• Manages and oversees the collection, preparation, and filing of image-based evidence for chargeback disputes, ensuring all supporting materials are uploaded in accordance with bank and institutional standards.

• Assists with weekly record retention reviews and purges outdated or non-compliant records.

• Monitors the Cashier’s email inbox, routes messages appropriately, and ensures inquiries are addressed promptly and accurately.

• Conducts remote check deposit operations and manages the ongoing accuracy of the Cashier’s Office payment ledger.

• Documenting and processing Brinks’ courier service pick-up.

• Supports the reconciliation process by organizing and maintaining backup documentation for each transaction.

• Assists with ongoing projects such as historical record reviews, SharePoint clean-up, and backlog reconciliation.

• Prepares weekly summary reports of logged checks, purged records, and resolved issues.

• Performs other job-related duties as assigned.

Explore Living in Palm Beach County

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB

Minimum Qualifications:

High school diploma or equivalent required.

Ability to understand and follow specific instructions and procedures required.

Ability to prepare and print routine correspondence, labels, and/or other basic written material required.

Word processing and/or data entry skills required.

Skill in the use of operating basic office equipment required.

Salary:

$20.00 - $25.00 Hourly.

College or Department:

OPS - UCN: Treasury Services - Cashier’s Office

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2026-09-06

Special Instructions to Applicant:

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED:

• Resume
• Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

• Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

• Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.