Fiscal Analyst-Wake County

State of North Carolina - Adult Correction; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid vacation and sick leave

Parental leave

Job summary

State of North Carolina - Adult Correction is seeking an Administrative Specialist I (S) to perform fiscal and budgetary functions across the Community Supervision division. Responsibilities include purchasing, fixed assets, fleet management, telecommunications, and MIS security.

You will process transactions and reconcile accounts in NCFS and NC Procurement while maintaining data integrity. The ideal candidate has strong numeric and analytical skills, can work independently, and maintain

Qualifications

• General knowledge of purchasing and accounting practices.
• Demonstrated experience in fiscal, budget, and financial transaction management.
• Working knowledge of purchasing, fixed asset management, fleet operations, and/or lease administration.

Responsibilities

• Verify financial documents for completeness and accuracy.
• Prepare reports as needed.
• Review and approve transactions following policies and procedures.
• Communicate effectively with agency personnel and the public.

Skills

Purchasing practices

Accounting principles

Budget management

Microsoft Office

Interpersonal communication

Education

High school diploma or GED

Two years related administrative experience

Tools

NCFS

NC E-Procurement System

Job description

AgencyAdult CorrectionDivisionCOO - Community SupervisionJob Classification TitleAdministrative Specialist I (S)Position Number60074122GradeNC08About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThe Fiscal Analyst (Administrative Specialist I) is responsible for fiscal and budgetary functions for his/her respective division within Community Supervision to include but not limited to purchasing, fixed assets, motor fleet management, telecommunications, management information systems, computer program security, leases and budget management. This individual is responsible for conducting financial analysis, processing purchasing activities, and performing account reconciliations using the North Carolina Financial System (NCFS) and North Carolina E-Procurement System, while maintaining data accuracy and integrity across financial subsystems. The Fiscal Analyst works independently under the general supervision and guidelines set by the Judicial Division Director. The position serves as approving authority for fiscal, budgetary and financial transactions initiated by Judicial District Managers. This position works with other agency business heads and interdepartmental officials within Community Supervision and the Department of Adult Correction. The ideal candidate will be a highly detail-oriented and dependable individual who can work independently while handling confidential information with discretion and professionalism.Key abilities required for success in this role include:1. Verifying financial documents for completeness and accuracy and preparing reports as needed2. Establishing and maintaining effective working relationships with agency personnel, officials, and the general public3. Communicating clearly and effectively in both oral and written form4. Exercising sound judgment and discretion when establishing, applying, and interpreting policies, procedures, and guidelines5. Demonstrating strong computer skills, including proficiency with Microsoft Office Suite and the ability to learn and effectively utilize new software applications and technology as neededThis position description is not all-inclusive, and supervisor may delegate and assign other duties to position as needed.Knowledge Skills and Abilities/Management PreferencesSalary Range: $39,244.00-$68,679.00The following criteria will be used to determine the most qualified candidates. Please be sure your application includes a detailed description of your work history for evaluation purposes. We cannot review resumes or other attachments in lieu of application data.General knowledge of purchasing and accounting practices and proceduresDemonstrated experience in fiscal, budget, and financial transaction managementWorking knowledge of purchasing, fixed asset management, fleet operations, and/or lease administrationDemonstrated ability to independently review, analyze, and approve transactions in accordance with established policies and proceduresStrong organizational and communication skills with experience collaborating with agency personnel, officials, and the general public while providing professional administrative and fiscal supportThe Posting Will Close At 11:59 P.M. The Night Before The End Date.This is a full-time position (40 hours per week) with benefits .About the Division of Community Supervision:The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision. DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use and re-entry issues faced by our returning citizens. DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.Compensation and Benefits:The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits .Supplemental Contact Information:NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website .Application ProcessBe sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the \"Work Experience\" section of the application to support your answers.If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the night before closing date .Applicants may be subject to a criminal background check.If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification .The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) .Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. The hiring process may take several weeks.Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Degree/College Credit VerificationDegrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.ADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), North Carolina Department of Adult Correction (NCDAC) is committed to the full inclusion of all qualified individuals. As part of this commitment, NCDAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experienceORAn equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Atchemsou Nicole Adjare SandaniEmail:[e-mail]