Administrative Associate II (Pender CI)

State of North Carolina - Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

State of North Carolina - Adult Correction is seeking an Administrative Associate II to support division offices and institutions operations. You will maintain confidential records, prepare reports, enter data, and assist with clerical tasks in a justice environment.

The role requires independent work, accuracy, and the ability to multitask in a secure setting. Salary ranges from $31,200 to $51,249 with full state benefits, and a 40-hour work week.

Qualifications

• High school diploma or GED required with at least 1 year of administrative experience.
• Proficiency in Microsoft Word and Excel preferred.
• Experience with office machines and clerical tasks is desirable.

Responsibilities

• Maintain files/records per departmental policy for quick access and retrieval.
• Compose reports with limited instructions and proofread for accuracy.
• Enter and review data, ensure data integrity, and meet deadlines.
• Operate various office equipment and support staff operations near offenders and other staff.

Skills

MS Word

MS Excel

Office equipment

Clerical skills

Education

High school diploma or GED

1 year administrative experience

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Associate II (S)Position Number60069787GradeNC02About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkReporting to the Administrative Officer III, this position will independently perform various administrative and personnel functions and is responsible for managing highly sensitive and confidential information. Job responsibilities include, but are not limited to, the following:- Maintaining files/records according to departmental policy, to allow for quick, easy access, and retrieval of information requested.- Composing reports with limited instructions from supervisor, including proofreading documents for spelling, punctuation, and grammar.- Comprehending and entering computer-generated data.- Reviewing completed tasks to ensure accuracy/integrity of information.- Multitasking and meeting daily/monthly deadlines- Working well independently, as well as, in very close proximity to offenders and other staff.- Operating various office equipment including a multi-line telephone system, fax machines, computers, typewriters, calculators, and copiers.Knowledge Skills and Abilities/Management PreferencesSalary Range: $31,200 - $51,249This job posting will close at 11:59 pm, the night before the end date listed above.Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Proficiency in Microsoft Word.Proficiency in Microsoft Excel.Experience in the use of various office machines.Experience of clerical/secretarial skills.This is a full-time position (40 hours per week) with State Benefits .State Benefits Information :The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveVisit the State Benefits website for additional information.Note to Current State Employees :The salary grade for this position is NC02 . State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.About the Division of Institutions :The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.About Pender Correctional Institution:Pender Correctional Institution is located in Burgaw, North Carolina and houses up to 750 male offenders in a medium custody facility.Supplemental Application Information :The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered.Education Equivalency Verification:The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard Preference:Applicants seeking Veteran's Preference must attach a DD-214 Member- 4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD - 256 or NGB - 22, along with the state application.PREA Requirement:The NCDAC must adhere to the US Department of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion ProhibitionsADA Accommodations:Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experienceOrAn equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Rose Mary CuevasEmail:[e-mail]