Fiscal Analyst 3, Purchasing & Expenditure Section

State-of-Washington-Dept.-of-Revenu; Tumwater (WA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Defined benefit retirement plans

Health, dental & vision coverage

Deferred compensation plans

Student loan forgiveness

Job summary

Washington State Department of Revenue is seeking a Fiscal Analyst 3 to perform senior-level financial review and accounts payable analysis within the Purchasing & Expenditure section. The role involves ensuring accuracy of vendor and employee payments and supporting complex journal entries.

The FA3 will work on monthly accruals, interagency payments, travel card payments, and system administration for key financial tools, while training and supervising junior staff.

Qualifications

• Knowledge of Washington State general accounting procedures (GAAP) and SAAM policies.
• Ability to compile, transmit, and reconcile financial data across systems.
• Experience interpreting accounting requirements for financial and non-financial audiences.

Responsibilities

• Prepare monthly expenditure and Unclaimed Property accruals.
• Review payments to vendors and employees for compliance with SAAM, DOR policies, RCW, and IRS regulations.
• Ensure proper accounting procedures and controls in processing payments.
• Analyze financial transactions for monthly and year-end reporting.
• Prepare complex Journal Vouchers to adjust accounts payable errors.
• Manage interagency payments and vendor billings.

Skills

GAAP knowledge

Analytical skills

Communication skills

Financial analysis

Time management

Education

Accounting degree or related field

Tools

AFRS

SAAM

CWM

Job description

The Department of Revenue's Business & Financial Services (B&FS) division has a new opportunity as a Fiscal Analyst 3 (FA3). As a member of the Purchasing & Expenditure section, you will perform senior level financial review and analysis of accounts payable records on a daily and monthly basis to ensure accuracy and completeness.

Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds, including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups, maximizing potential through opportunity.

We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.

• defined benefit retirement plans
• health, dental and vision coverage
• deferred compensation plans
• student loan forgiveness

During the first 6 months of this position, you may be required to report to the office for training, as much as 5 days per week. After all training is complete, you may be offered a flexible/hybrid work schedule and may be required to work in the office one or more days/week or month. Final flexible schedule to be determined by your supervisor.

We are seeking a dynamic financial professional with a strong work ethic and can communicate and interpret difficult financial concepts to financial and non-financial audiences.

Other duties include:

• Prepares monthly expenditure and Unclaimed Property accruals.
• Reviews and analyzes payments made to vendors and employees of the Department of Revenue (DOR), making sure they are in accordance with Statewide Accounting Administrative Manual (SAAM), DOR policies and procedures, Revised Code of Washington (RCW), and the Internal Revenue Service’s (IRS) regulations.
• Responsible for ensuring the proper accounting procedures and controls are used in processing payments to employees and payments to outside vendors.
• Analyzes financial transactions and data used for reporting monthly and fiscal year-end balances.
• Prepares complex Journal Vouchers (JV) to adjust and correct accounts payable errors.
• Responsible for all interagency payments and billings.
• Responsible for monthly payment to US Bank for commercial credit card expenses. This includes Agency Corporate Travel Card and Agency Purchasing Credit Cards.
• Researches vendor discrepancies and prepares complex payments to vendors.
• Ensures contract payments comply with contract provisions. Provides guidance to Department of Revenue employees in interpreting the terms of the contract and works with various vendors to ensure we are invoiced in accordance with the contract.
• Primary position responsible for processing Cash Journals (CJs).
• Instructs Treasury Management staff on correct General Ledgers (GLs) to use when funds need to be moved.
• Provides back-up when the FA4 is out of the office or busy with other duties.
• Purchasing & Expenditure section system administrator for Client Work Manager (CWM), AFRS, Capital Assets Management System (CAMS), Financial Toolbox, and Facilities Portfolio Management System (FPMT).
• Trains and monitors work performed by lower-level fiscal staff.
• Point of contact for employees to ask questions about travel rules and travel system issues.
• Serves as one of two system administrators for the Automated Travel System and updates the travel system to comply with legislative/OFM changes.
• Maintains and monitors the department’s petty cash funds.

Demonstrated knowledge of Washington State general accounting procedures, shown through progressive experience applying GAAP and statewide accounting policies (SAAM) in accounts payable processes.

Proven ability to participate in change management, demonstrated by experience in navigating organizational change with a positive attitude.

Demonstrated ability to support and coordinate system or process transitions in accounting environments, gained through experience assisting with or leading operational or system-change activities.

Proven ability to compile, transmit, and reconcile financial data across accounting and payment systems, demonstrated through experience performing multi-system financial transactions and reconciliations.

Demonstrated accounting skills showing the ability to perform accurate general ledger accounting transactions and complete general ledger reconciliations, obtained through progressively responsible accounting experience.

Proven ability to apply critical thinking and analytical skills to resolve accounting related problems,demonstrated through experience identifying issues, evaluating alternatives, and implementing solutions.

Proven ability to identify discrepancies, analyze data and recommend solutions,demonstrated through work requiring attention to detail, analytical review, and innovative thinking.

Demonstrated ability to communicate verbally and in writing, shown through experience explaining and interpreting accounting requirements to both financial and non-financial audiences.

Equity Competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Uses an equitable and inclusive approach.

Learn about our Core Equity Competencies to understand the foundational skills, mindsets, and approaches we value and cultivate in our workforce.

Preference may be granted to applicants who possess any of the following:

• Two years of experience as a Fiscal Analyst 2.
• 6 months experience applying Statewide Accounting Administrative Manual (SAAM) to properly authorize and code payables in the Agency Financial Reporting System (AFRS).
• Two to three years of progressively responsible professional experience performing accounting, auditing, budgeting, grants management, contract administration, financial analysis, or related fiscal work.
• College level education in accounting or related field can be substituted for experience (one year of experience is equivalent to two years of education).
• Proven advanced knowledge of applying GAAP, statewide accounting policies (SAAM), and financial management systems such as AFRS or similar enterprise financial systems.

Questions?

Hello, my name is Patrick, and I will be assisting with this announcement. As a 20-year Army veteran, I understand the difficulty finding an enjoyable career with a work-life balance. At Revenue, we pride ourselves connecting talented individuals with opportunity and would like to answer any questions you have. Please contact any part of the Staffing team at [e-mail] or give me a call [phone].

The Human Resource Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

This position is covered by a collective bargaining agreement between the Department of Revenue and the Washington Public Employees Association (WPEA). Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.

If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.