Procurement & Supply Specialist 3

State-of-Washington-Dept.-of-Revenu; Tumwater (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Washington State Department of Revenue is seeking a Procurement & Supply Specialist 3 to lead the procurement of services, supplies, equipment, and IT products for the agency. You will develop specifications and solicitations, evaluate bids, and select vendors to support agency operations.

Initially, training may require in-office presence up to 5 days per week. Post-training, a flexible/hybrid schedule may be available with some in-office days.

Qualifications

• Demonstrated knowledge of Washington State procurement processes, and stock control in public-sector settings.
• Ability to evaluate purchasing needs considering price, quality, availability and service.
• Experience providing procurement guidance and training to employees and vendors.
• Proven ability to work independently under general direction with minimal oversight.

Responsibilities

• Procure services, supplies, parts, equipment, software and materials for the agency.
• Develop specifications, solicitation documents, and vendor selection details for contracts.
• Coordinate office moves/remodels related to acquisitions and furniture.
• Assist with input to modify procedures for various acquisitions.

Skills

Procurement

Sourcing decisions

Vendor training

Microsoft Office

Independent work

Tools

Electronic procurement systems

ERP systems

Job description

The Department of Revenue's Business & Financial Services (B&FS)division has a new opportunity as a Procurement & Supply Specialist 3. As a member of the Purchasing & Expenditure section, you're responsible and accountable for the procurement of services, supplies, parts and equipment, software, and materials for the agency.

This position supports DOR’s mission by acquiring and providing the essential goods and services to its employees so they can efficiently collect revenues and administer tax programs to fund public services and advocate for sound tax policy. Additionally, the incumbent supports a culture of continuous process improvement through LEAN functions to ensure efficient and effective contracting and purchasing of services that contribute to the accomplishment of DOR’s Mission, Vision & Values.

Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds, including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups, maximizing potential through opportunity.

We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.

Visit these links to watch our recruitment video to find out more about our agency and see what our employees say about why Revenue is a great place to work.

During the first 6 months of this position, you may be required to report to the office for training, as much as 5 days per week. After all training is complete, you may be offered a flexible/hybrid work schedule and may be required to work in the office one or more days/week or month. Final flexible schedule to be determined by your supervisor.

As part of the agency's Purchasing & Expenditures Team, this position is responsible and accountable for the procurement and purchasing of services, supplies, parts and equipment, and materials for the agency. The incumbent makes independent sourcing decisions for the procurement of furniture, appliances, mail machines, signage, shredding services, safety supplies and other purchases that include Information Technology products and services as directed by Purchasing & Expenditures Manager and the agency.

Additionally, the incumbent has the ability to give their input when looking to modify and adapt procedures for various acquisitions. You are responsible and accountable for developing specifications, solicitation documents, and vendor selection details for janitorial and other goods and service contracts.

You may also assist with the coordination of office moves and remodels as related to acquiring furniture, safety equipment, and contracting with the moving companies.

The incumbent must possess a combination of the following knowledge, skills, abilities, and progressive experience that demonstrates readiness to successfully perform the duties and tasks of this position:

Demonstrated knowledge of Washington State supply and equipment procurement processes, business arithmetic, and stock control and accountability, obtained through progressive experience performing purchasing, inventory, or materials-management responsibilities in a Washington State agency or comparable pubic-sector environment.

Demonstrated skill in evaluating purchasing needs and making sourcing decisions that consider rules, price, quality, availability, and service, gained through prior experience coordinating acquisitions using methods such as direct buy, statewide contracts, RFQs, RFPs, or sole source processes.

Proven skill in providing procurement guidance and training to employees and vendors, obtained through experience creating instructional materials or conducting training on purchasing processes, requirements, and expectations

Demonstrated proficiency using Microsoft Office applications, electronic procurement systems, and online research tools, developed through regular use of technology to complete purchasing tasks, communicate with stakeholders, and process electronic documentation in an office or remote work environment.

Proven ability to work independently under general direction, prioritize work, and adapt procedures to meet urgent or unusual acquisition needs, gained through experience managing a diverse procurement workload with minimal oversight while adhering to state and agency rules.

Equity Competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Uses an equitable and inclusive approach.

Learn about our Core Equity Competencies to understand the foundational skills, mindsets, and approaches we value and cultivate in our workforce.

Preference may be granted to applicants who possess any of the following:

• Two years of full-time experience where primary responsibility was the purchasing of goods and services for a Washington State Agency.
• Demonstrated advanced knowledge of Washington State government purchasing authorities and guidelines and work within the requirements of the Washington State Department of Enterprise Services Policies and Guidelines and SAAM guidelines.

To be considered:

• Please complete your online profile in detail.
• Attach a resume detailing your work experience.
• Attach a letter of interest, describing your specific knowledge, skills and abilities for this position.

*Note - Incomplete applications and applications received without requested attachments may be disqualified.*

To take advantage of Veteran's preference,please attach your DD-214, member 4 long form, or yourNGB-22. Pleaseblackout your social security number and date of birth before attaching.

Questions?

Hello, my name is Patrick, and I will be assisting with this announcement. As a 20-year Army veteran, I understand the difficulty finding an enjoyable career with a work-life balance. At Revenue, we pride ourselves on connecting talented individuals with opportunity and would like to answer any questions you have. Please contact any part of the Staffing team at [e-mail] or give me a call [phone].

The Human Resource Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

This position is covered by a collective bargaining agreement between the Department of Revenue and the Washington Public Employees Association (WPEA).

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.

If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.