Fiscal Administrator I - Superior Court Administrative Office

Commonwealth of Massachusetts; Massachusetts; On-site; USD 77,000 - 113,000; Full time

Job summary

The Massachusetts Trial Court is seeking a Fiscal Administrator I for the Superior Court Administrative Office. The role oversees payroll, purchasing, budgeting, reporting, and HR tasks under the supervision of a Department Head.

Responsibilities include contract monitoring, funding allocations, and preparing financial reports, with on-site work Monday through Friday. A2-level education and four years of related experience are required.

Qualifications

• Associate degree and four years of related work experience or equivalent combination.
• Knowledge of payroll requirements and variance, budgeting and accounting, and procurement policies.
• Ability to operate automated information systems and understand complex organizational structures.

Responsibilities

• Administers contracts for services supporting court operations.
• Monitors payroll transactions and attendance; oversees payroll operations.
• Monitors funding, budgeting codes and expenditures; flags needs for additional funding or transfers.
• Prepares financial, budget and contract monitoring reports for management.
• Oversees purchasing and interdepartmental coordination; performs other duties as required.

Skills

Payroll knowledge

Budgeting

Accounting

Recordkeeping

Verbal and written communication

Teamwork

Organization

Troubleshooting

Data analysis

Education

Associate Degree

Job description

Fiscal Administrator I - Superior Court Administrative Office - (260007MB)

Job Description

NOTES

This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

• the fair and impartial administration of justice;
• protection of constitutional and statutory rights and liberties;
• equal access to justice for all in a safe and dignified environmentwith policies and practices that strengthen and support diversity, equity, and inclusion
• efficient, effective and accountable resolution of disputes;
• prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

Departmental Mission Statement

The Superior Court, the primary trial court for significant civil and criminal matters for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law.

Organizational Profile

https://www.mass.gov/orgs/superior-court

• This position will report fully on-site, Monday – Friday.

Position Summary: Oversees work in fiscal tasks such as recording payroll transactions, purchasing, budget preparation, ensuring cost effectiveness, fiscal reporting, and project development. Conducts new employee orientation and performs various Human Resources functions. Serves as interdepartmental liaison as needed.

Supervision Received: Works under the direction of a Department Head or their manager‑designee.

Essential Functions and Responsibilities:

• Administers overall contract process for any planned and unplanned services supporting the operations of the court department.
• Monitors the contract and fiscal activity for compliance with governing laws, rules, and regulations.
• Monitors funding allocation, object code budgeting and expenditure accounting.
• Monitors and projects expenditures and confers with management on the need for additional funding or funding transfers.
• Provides various fiscal, budget and contract monitoring reports to management.
• Handles all payroll transactions and attendance issues.
• Supervises daily payroll operations. Resolves complex payroll issues.
• Facilitates hiring process and orientation of new employees and interns.
• Performs benefits administration for staff and judges.
• Verifies employment, attendance, and leave of absence requests.
• Supervises fiscal tasks within the department.
• Oversees documentation for Americans with Disability Acts.
• Handles special projects as assigned.
• Prepares, reviews, compares, and manages contracts.
• Manages purchasing for the Departmental Office.
• Coordinates with other departments.
• Performs other duties as required.

Qualifications

Position Requirements

Education and Experience:

• Associate Degree from an accredited college or university
• Four (4) years of related work experience
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Knowledge, Skills and Abilities:

Knowledge of:

• Trial Court payroll requirements and variance.
• Accounts payable, budgeting and accounting.
• Operation and function of complex management organizational structures.
• Automated information system.
• Trial Court procurement policies and procedures.
• Expenditure classifications.

Skill in:

• Recordkeeping.
• Verbal and written communication.
• Teamwork.
• Organization and administration.
• Troubleshooting and problem solving.
• Data analysis.

Ability to:

• Maintain confidentiality.
• Prepare financial and general reports.
• Maintain accurate records.
• Train, supervise and coordinate activities of professional staff.
• Establish accounting processes.
• Maintain and utilize information databases.
• Compile financial data.

Supervisory Responsibility: This position serves as a lead worker.

Working Conditions: Work is frequently performed in office or similar indoor environments.

Physical Demands: This position requires sedentary work: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Official Title : Fiscal Administrator I

Primary Location

United States-Massachusetts-Superior Ct Administrative Off

Job

Accounting and Finance

Agency

Superior Court Dept

Schedule

Full-time

Shift

Day

Number of Openings

1

Salary

76,510.98 - 112,765.12 Yearly

Job Competencies

Job Competencies: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.

Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.

Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.

Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.

Applied Knowledge: Demonstrates knowledge and understanding of Trial Court and State fiscal procedures and accounting principles and practices.

Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Problem Solving: Accurately identifies and assesses common fiscal errors and fiscal procedural issues within the department and initiates corrective action.

If you have Diversity, Affirmitative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Human Resources - 6177428575