Fiscal Administrator I - Superior Court Administrative Office

Massachusetts Trial Court; Boston (MA); On-site; USD 77,000 - 113,000; Full time

Job summary

The Massachusetts Trial Court, through the Superior Court Administrative Office, seeks a Fiscal Administrator I to oversee payroll, budgeting, and contract monitoring in a fully on-site role.

This union position requires strong financial management, accuracy, and collaboration with multiple departments to ensure compliance with laws and the CBA/MOU.

Starting pay aligns with entry level within the Grade 18S, with potential advancement within the salary band.

Qualifications

• Associate Degree from an accredited college or university.
• Four (4) years of related work experience.
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Responsibilities

• Administers contract process for services supporting court operations.
• Monitors contract and fiscal activity for compliance with laws, rules, and regulations.
• Monitors funding allocation, object code budgeting and expenditure accounting.
• Monitors expenditures and discusses funding needs with management.
• Provides fiscal, budget and contract monitoring reports to management.
• Handles payroll transactions and attendance issues.
• Supervises daily payroll operations.
• Facilitates hiring and orientation of new employees and interns.
• Performs benefits administration for staff and judges.
• Verifies employment, attendance, and leave requests.
• Oversees documentation for Americans with Disability Act.
• Prepares, reviews, and manages contracts.
• Manages purchasing for the Departmental Office.
• Coordinates with other departments.
• Performs other duties as required.

Skills

Payroll knowledge

Budgeting

Accounts payable

Financial reporting

Contract management

Data analysis

Communication

Teamwork

Organization

Confidentiality

Education

Associate Degree

Job description

Official Title: Fiscal Administrator I - Superior Court Administrative Office

Pay Grade: Grade 18S

Salary Range: 18S Entry Level Pay $76,510.98to Pay Range Maximum $112,765.12

Starting Pay: $76,510.98

Salary Notes: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement

The Superior Court, the primary trial court for significant civil and criminal matters for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law.

ORGANIZATIONAL PROFILE

https://www.mass.gov/orgs/superior-court

Notes

• This position will report fully on-site, Monday – Friday.

Position Summary

Oversees work in fiscal tasks such as recording payroll transactions, purchasing, budget preparation, ensuring cost effectiveness, fiscal reporting, and project development. Conducts new employee orientation and performs various Human Resources functions. Serves as interdepartmental liaison as needed.

Supervision Received

Works under the direction of a Department Head or their manager-designee.

Essential Functions and Responsibilities

• Administers overall contract process for any planned and unplanned services supporting the operations of the court department.
• Monitors the contract and fiscal activity for compliance with governing laws, rules, and regulations.
• Monitors funding allocation, object code budgeting and expenditure accounting.
• Monitors and projects expenditures and confers with management on the need for additional funding or funding transfers.
• Provides various fiscal, budget and contract monitoring reports to management.
• Handles all payroll transactions and attendance issues.
• Supervises daily payroll operations. Resolves complex payroll issues.
• Facilitates hiring process and orientation of new employees and interns.
• Performs benefits administration for staff and judges.
• Verifies employment, attendance, and leave of absence requests.
• Supervises fiscal tasks within the department.
• Oversees documentation for Americans with Disability Acts.
• Handles special projects as assigned.
• Prepares, reviews, compares, and manages contracts.
• Manages purchasing for the Departmental Office.
• Coordinates with other departments.
• Performs other duties as required.

Job Competencies

• Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
• Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
• Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Applied Knowledge: Demonstrates knowledge and understanding of Trial Court and State fiscal procedures and accounting principles and practices.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
• Problem Solving: Accurately identifies and assesses common fiscal errors and fiscal procedural issues within the department and initiates corrective action.

Minimum Requirements

Education and Experience:

• Associate Degree from an accredited college or university
• Four (4) years of related work experience
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Knowledge, Skills and Abilities

Knowledge of

• Trial Court payroll requirements and variance.
• Accounts payable, budgeting and accounting.
• Operation and function of complex management organizational structures.
• Automated information system.
• Trial Court procurement policies and procedures.
• Expenditure classifications.

Skill in

• Recordkeeping.
• Verbal and written communication.
• Teamwork.
• Organization and administration.
• Troubleshooting and problem solving.
• Data analysis.

Ability to

• Maintain confidentiality.
• Prepare financial and general reports.
• Maintain accurate records.
• Train, supervise and coordinate activities of professional staff.
• Establish accounting processes.
• Maintain and utilize information databases.
• Compile financial data.

Supervisory Responsibility

This position serves as a lead worker.

Working Conditions

Work is frequently performed in office or similar indoor environments.

Physical Demands

This position requires sedentary work: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.