Fiscal & Administrative Specialist I

State of Washington; Ephrata (WA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible/hybrid remote work

Paid holidays

Tuition reimbursement

Public service benefits

Job summary

Washington State Department of Transportation (WSDOT) is seeking an Administrative Professional—Fiscal Specialist 1 to support the Area 2 Maintenance & Operations team. The role manages accounts payable, budgeting, payroll coordination, and office operations to keep critical maintenance programs running smoothly.

Candidates should demonstrate proficiency with Outlook, Excel, and Word, plus strong organizational skills, confidentiality, and a service-oriented mindset.

Qualifications

• Experience providing clerical, fiscal, and accounting support in a professional setting.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Ability to communicate clearly with supervisors, coworkers, and the public.

Responsibilities

• Process accounts payable, purchasing, invoices, and payments.
• Compile and maintain program budget data and reports.
• Review payroll entries, resolve errors, coordinate approvals, and meet deadlines.
• Track travel, vehicle mileage, and taxable fringe benefits.
• Provide general office support including onboarding, records management, and correspondence.
• Track work orders in HATS and support emergency communications and reporting.
• Coordinate travel, training, certifications, inventory, and vehicle permits.
• Assist the traveling public and provide customer service.

Skills

Administrative Proficiency

Fiscal Proficiency

Microsoft Outlook

Excel

Word

HATS

TRAINS

PCMS

Communication

Attention to Detail

Confidentiality

Time Management

Growth Mindset

Customer Service

Tools

TRAINS

PCMS

HATS

Outlook

Excel

Word

Job description

Washington State Department of Transportation (WSDOT) is seeking an Administrative Professional—Fiscal Specialist 1 to support the Area 2 Maintenance & Operations team. The role manages accounts payable, budgeting, payroll coordination, and office operations to keep critical maintenance programs running smoothly.

Candidates should demonstrate proficiency with Outlook, Excel, and Word, plus strong organizational skills, confidentiality, and a service-oriented mindset.