Fiscal Specialist Supervisor

State of Washington; Raymond (WA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Flexible work schedules

Paid leave and holidays

Tuition assistance and education perks

State retirement benefits

Job summary

Washington State Department of Transportation in Raymond, WA seeks a Fiscal Specialist Supervisor to lead Area 3 staff, oversee administrative and fiscal functions, and support permit and damage processes. The role emphasizes strong customer service, policy compliance, and effective supervision within a hybrid framework.

The position requires coordinating with regional staff, managing reimbursements, and ensuring accurate financial records while fostering a respectful work environment.

Qualifications

• Customer service and written/oral communication with diverse audiences.
• Supervision and staff development with coaching and feedback.
• Fiscal and administrative operations including payroll, purchasing, and accounts payable/receivable.
• Fiscal accuracy, reconciliation, and compliance with policies and rules.
• Organization, judgment, and safeguarding confidential information.
• Technology: proficient with Microsoft Office and financial systems.
• Growth mindset and service orientation.
• Valid driver’s license and ability to operate state vehicles.

Responsibilities

• Manage office procedures and implement administrative workflows.
• Maintain compliance with WSDOT rules and procedures.
• Provide excellent customer service to internal and external customers.
• Supervise and train staff; assign and prioritize work.
• Coordinate disaster and emergency response processes and rest area coffee scheduling.
• Review and forward 3rd party damage estimates.
• Coordinate with maintenance on accident reports and timelines.
• Assist with permit processes.
• Oversee inventory of consumables and stockpile; manage POs and transfers.
• Perform performance evaluations for direct reports.
• Collaborate on reimbursable and payable agreements.
• Review employee data entry in DOTtime.

Skills

Customer Service

Supervision

Fiscal Operations

Fiscal Accuracy

Organization & Confidentiality

Technology & Systems

Growth Mindset

Service-Oriented

Tools

Microsoft Office

Job description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a skilled and motivated Fiscal Specialist Supervisor in Raymond, WA. This position is responsible for effective communication both inside and outside the work group and will supervise the routine daily functions of the Area Maintenance Office support staff. This position will also assist Area employees with questions and paperwork, Area bill paying processes, reimbursements, travel, Area 3rd party damage program, assists walk-in public and trucking industry with special motor vehicle and oversized overweight permits, and other general office functions. This position is critical in fostering a respectful and healthy work environment.

What to Expect

Among the varied range of responsibilities held within this role, the Fiscal Specialist Supervisor will:

• Manage office procedures for office support staff, develop and implement administrative procedures, work methods, and workflow deadlines within SWR Area 3.


• Maintain compliance with current WSDOT rules, regulations, and procedures.


• Provide excellent customer service to internal & external customers.


• Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff in.


• Advise on and follow disaster and emergency response processes, merit system rules, RCW and WAC's. Organize scheduling of rest area free coffee program.


• Review, update, track and forward completed and accurate 3rd party damage estimate reports


• Work with maintenance supervisors on accident reports, attachments, and estimated report completions.


• Assist external and internal customers with permit process.


• Oversee accurate control of consumable and stockpile inventory, including entering of purchase orders and inventory withdrawals and transfers.


• Perform performance evaluations for direct reports.


• Collaborate with regional staff on reimbursable agreements with external entities, service agreements and payable agreements.


• Review employee data entry in DOTtime.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Customer Service & Communication: Ability to communicate effectively, both orally and in writing, with diverse audiences and provide responsive, professional customer service to employees, managers, vendors, and the public.


• Supervision & Staff Development: Ability to lead, supervise, and develop staff by assigning work, establishing priorities, monitoring performance, providing coaching and feedback, and fostering accountability and a positive work environment.


• Fiscal & Administrative Operations: Ability to perform and oversee fiscal and administrative functions, including payroll, purchasing, accounts payable and receivable, reimbursements, inventory management, and timekeeping, while interpreting and applying applicable policies, procedures, labor agreements, personnel rules, and payroll requirements.


• Fiscal Accuracy & Compliance: Ability to review, verify, reconcile, and maintain accurate fiscal, payroll, and purchasing records; identify and resolve discrepancies; and ensure compliance with applicable policies, procedures, and requirements.


• Organization, Judgment & Confidentiality: Ability to work independently, prioritize competing workloads, manage multiple assignments, exercise sound judgment, and appropriately safeguard confidential employee, payroll, and fiscal information.


• Technology & Business Systems: Ability to use Microsoft Office and computerized financial, payroll, purchasing, inventory, and timekeeping systems to manage data, prepare reports, maintain accurate records, and support business operations.


• Growth Mindset:Actively demonstrates a commitment to learning and growth.


• Service-Oriented:Takes action to meet the needs of others.

The following qualifications are also required:

• A valid driver’s license and the ability to operate state-owned vehicles.

It is preferred that qualified candidates also demonstrate:

• Government Fiscal & Administrative Operations: Ability to perform fiscal and administrative functions within a government or public-sector environment, including following applicable policies, procedures, and accountability requirements.


• Enterprise Business Systems: Ability to navigate and use enterprise financial, payroll, purchasing, inventory, and/or timekeeping systems to enter, retrieve, reconcile, and maintain accurate information.


• Highway Maintenance Operations: Ability to understand the basic functions, priorities, and operational needs of a state highway transportation and maintenance system and apply that understanding when providing administrative and fiscal support.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.


• This position offers flexible/hybrid remote work options.


• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.


• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.


• Paid Leave – In addition to 12 paid holidays, full-time employees mayearn up to 25 paid vacation days per year!


• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.


• PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at [e-mail]. Please be sure to reference Fiscal Specialist Supervisor #41625 in the subject line.