Fiscal Officer (Magnet and Grant Programs)

New Haven Public Schools; New Haven (CT); On-site; USD 64,000 - 83,000; Full time

Job summary

New Haven Public Schools is seeking a Fiscal Officer for Magnet and Grant Programs to oversee complex financial data, grant accounting, and reporting. You will manage accounting records for state, federal, and private foundation grants under supervision of the department head and ensure compliance with standards.

The role requires strong knowledge of accounting principles, grant regulations, and supervisory experience.

Qualifications

• Requires graduation from an accredited four-year college or university with major coursework in accounting, municipal finance, business administration, or public administration.
• 5–7 years of accounting experience involving analysis and recording of financial data; 2 years in a managerial role or equivalent combination.

Responsibilities

• Analyze financial transactions and post to ledgers; prepare reports for internal and external use.
• Prepare cash flow and revenue forecast reports.
• Process requisitions and payment requests.
• Advise program managers on budget and fund expenditures.
• Review grant abstracts for accuracy and compliance with budgets and payroll.
• Set up grant budgets and monitor spending patterns.
• Convene budget meetings with program managers.
• Supervise accounting staff and ensure standard accounting practices.

Skills

Accounting principles

Financial transaction analysis

Accounting data interpretation

Contract regulations interpretation

Government Accounting Standards

Record keeping

Relationships with stakeholders

Policy interpretation and judgement

Oral and written communication

Education

Four-year college degree in accounting/finance

Job description

FISCAL OFFICER - Magnet and Grant Programs

This is responsible fiscal, management and administrative work involving the preparation, analysis and recording of complex financial data. Work involves establishing and maintaining accounting records for State, Federal and Private Foundation grants and preparing reports. Work is performed under the general supervision of the Department Head or his/her designee, and is reviewed for conformity with accepted standards and established procedures.

NATURE OF WORK

This is responsible fiscal, management and administrative work involving the preparation, analysis and recording of complex financial data. Work involves establishing and maintaining accounting records for State, Federal and Private Foundation grants and preparing reports. Work is performed under the general supervision of the Department Head or his/her designee, and is reviewed for conformity with accepted standards and established procedures.

ILLUSTRATIVE EXAMPLES OF WORK

• Analyzes financial transactions, prepares and posts financial data, such as revenue, expenditures and encumbrances, and disbursements to general and/or subsidiary ledgers; makes corresponding entries to computerized and manual accounting records.
• Prepares financial reports and statements including reports on cash disbursements and receipts for internal and external use.
• Prepares and reviews cash flow and revenue forecast reports.
• Processes requisitions and other requests for payment.
• Advises other personnel who have responsibility for expending funds of the status of accounts.
• Reviews grant abstracts for completeness, accuracy and conformance to budget and payroll requirements as well as adherence to established departmental requirements.
• Sets up grant related budgets and monitors spending patterns.
• Convenes budget meetings with program managers.
• Plans, analyzes and makes procedural recommendations relating to work in the department.
• Advises and assists program managers and staff in the proper use of budget and payroll procedures and forms.
• Advises and assists in the proper use of sub grantee budget procedures and reporting forms.
• Reviews financial reports of sub grantees for accuracy and resolves discrepancies.
• Analyzes sub grantee reports and meets with them to offer technical assistance on establishing and maintaining financial reports and record-keeping systems.
• Reviews procedures for adherence to standard accounting principles.
• Supervises the work of the accounting staff.
• Performs related work as required.

Requirements Of Work

Graduation from an accredited four-year college or university with major course work in accounting, municipal finance, business administration, public administration: 5 to 7 years of experience in accounting involving the analysis and recording of financial transactions and the preparation of financial reports; 2 years of general experience at the managerial or any equivalent combination of training and experience which provides the following knowledge's, abilities, and skills:

• Thorough knowledge of accounting principles, practices and procedures.
• Thorough knowledge of the principals of financial transaction analysis and classification.
• Ability to analyze and interpret accounting data and fiscal reports and prepare standard and specialized reports and statements therefrom.
• Ability to interpret contract regulations and legislation.
• Ability to interpret and implement pronouncements of Government Accounting Standards and ensure compliance with restrictions on grant funds.
• Ability to maintain records and prepare reports on various departmental fiscal operations.
• Ability to establish and maintain effective working relationships with staff, sub grantees and general public.
• Ability to exercise judgement in applying and interpreting policies and procedures.
• Ability to organize and present ideas effectively and orally and in writing.

Salary and Terms of Employment

Local 3144 Salary Scale- Range 8: $64,357 - $82,795

Union Affiliation

12-month work year Local 3144

To view Medical Benefit information, click here: https://www.newhavenct.gov/government/departments-divisions/human-resources/medical-benefits