Fiscal/Administrative Officer

JobAps; Hartford (CT); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The State of Connecticut's Department of Social Services in Hartford, CT is seeking a Fiscal/Administrative Officer to support contract deliverables, analyze fiscal reporting and review and process invoices.

This full-time, first-shift role offers hybrid work arrangements, 40 hours per week, and opportunities to contribute to budgeting, grants, procurement, and financial reporting within a statewide health and human services agency.

Qualifications

• Six years of experience in fiscal/administrative functions.
• Two years at or above the paraprofessional level.
• Substitutions for college training or degrees may apply.

Responsibilities

• Assists in budget preparation by compiling and consolidating data.
• Reviews contracts and financial reports to ensure grant compliance.
• Manages expenditures and budget control against appropriations.
• Supervises clerical fiscal/administrative activities.

Skills

Budget management

Public administration

Grant administration

Payroll

Job description

Introduction

Are you a current State of Connecticut employee? Are you a fiscal/administrative professional seeking an opportunity where you'll have more independence and have a chance to tackle the challenges of professional-level fiscal and administrative work? If this sounds like you, we encourage you to check out this exciting opportunity to join our team!

At the State of Connecticut, Department of Social Services (DSS) we are seeking one enthusiastic, detail-oriented Fiscal/Administrative Officer to support the Community Options Unit in our Division of Health Services 55 Farmington Avenue, Hartford, CT.

What We Can Offer You:

• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

Position Highlights:

• Full-time, 40 hours per week
• First (1st) Shift
• Monday – Friday
• Hybrid
• 8:00 a.m. - 4:30 p.m.
• Hartford, CT

Your role as a Fiscal/Administrative Officer

The Fiscal Administrative Officer will support contract deliverable tracking, analyze fiscal reporting and review and process invoices.

About Us:

DSS delivers and funds a wide range of programs and services as Connecticut’s multi-faceted health and human services agency. DSS serves about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, and online and phone access options.

START WITH US. STAY WITH US. GROW WITH US.

START WITH US. STAY WITH US. GROW WITH US.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs a variety of professional fiscal and administrative functions;
• Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
• Prepares budget reports;
• Prepares various financial statements and statistical or narrative fiscal/administrative reports;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares or reviews grant budgets and other fiscal portions of grant applications;
• Provides technical assistance to grantees regarding accounting procedures;
• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
• May supervise support services such as stores, inventory, mailroom, security or maintenance;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures;
• Interpersonal skills; oral and written communication skills;
• Ability to prepare and analyze financial documents and reports; interpret and apply statutes, regulations and administrative policies; utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
• For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
• For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.