Fiscal/Administrative Officer

JobAps; Wethersfield (CT); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The Connecticut Department of Correction seeks a Fiscal/Administrative Officer in Wethersfield to oversee federal grant funds and financial reporting for central office operations.

You will coordinate with Contracts, Accounts Payable, Purchasing and program staff to ensure accurate reconciliation, monitoring and reporting of funds, while safeguarding fiscal accountability and compliance.

Qualifications

• Six or more years of experience in fiscal/administrative functions including accounting, budget management, grant administration, payroll or purchasing.
• Two years at or above the paraprofessional level requiring independent judgment in accounting, budgeting or related fiscal administration.
• Substitutions allowed for education or advanced degrees as described in the job posting.

Responsibilities

• Oversee budgeting and financial reporting for federal grants and department programs.
• Prepare grant budgets, financial statements and related reports for compliance.
• Coordinate with Contracts, Accounts Payable, Purchasing and program staff to ensure accurate reconciliation and reporting.

Skills

Budget management

Public administration

Government accounting

Interpersonal skills

Written communication

EDP systems

Education

Bachelor's degree in accounting or related field

Tools

PeopleSoft/CoreCT

Excel

Job description

Looking to advance in your career with the State of Connecticut? Check out this recruitment below!

The Connecticut Department of Correction (DOC) is looking to hire a Fiscal/Administrative Officer based out of Central Office in Wethersfield.

Learn more about Connecticut here.

POSITION HIGHLIGHTS

• This position is full-time, 40 hour per week position on first shift, Monday-Friday.
• A hybrid (telework) schedule may be available after the completion of the working test period. These positions are considered Central Office positions, and are based out of Fiscal Services Division in Central Office in Wethersfield, CT.

This position is critical to ensuring the Department’s compliance with statutory and federal requirements for the timely and accurate financial reporting of federal grant funds. The position provides comprehensive financial management and oversight of federal grants awarded by other State agencies, including preparation and submission of financial reports, maintenance of supporting documentation, transfer invoices, fund balance tracking, and Notices of Intent for departmental receivable grants. The role requires close coordination with other departments, Contracts, Accounts Payable, Purchasing, and program staff to ensure the accurate reconciliation, monitoring, and reporting of federal funds. Given the volume and complexity of the grants managed, the position is essential to safeguarding federal funding, maintaining fiscal accountability, meeting reporting deadlines, and minimizing the risk of noncompliance, delayed reimbursements, or loss of grant funding.

ABOUT US

The Connecticut Department of Correction (DOC) is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.

The Connecticut Department of Correction is the agency responsible for corrections in the U.S. State of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.

The State of Connecticut, Department of Correction is a unified system; all sentenced and unsentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.

SELECTION PLAN

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs a variety of professional fiscal and administrative functions;
• Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
• Prepares budget reports;
• Prepares various financial statements and statistical or narrative fiscal/administrative reports;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares or reviews grant budgets and other fiscal portions of grant applications;
• Provides technical assistance to grantees regarding accounting procedures;
• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
• May supervise support services such as stores, inventory, mailroom, security or maintenance;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Grants and contracts preparation and administration;
• Purchasing principles and procedures;
• Payroll practices and procedures;
• Skills interpersonal skills; oral and written communication skills;
• Ability to prepare and analyze financial documents and reports; interpret and apply statutes, regulations and administrative policies; utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

• Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
• For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
• For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

• Experience working with governmental budgeting and accounting;
• Experience preparing federal budget reports, federal financial reports, or other related reports;
• Experience preparing, monitoring, and managing budgets and tracking of associated expenditures;
• Experience with PeopleSoft/CoreCT and running EPM or STARS reports;
• Experience with Excel (creating pivot tables, VLOOKUP, and formulas).

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.