Fiscal/Administrative Assistant

JobAps; Hartford (CT); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Professional growth

Healthy work/life balance

State employee benefits overview

Job summary

The State of Connecticut Office of the Attorney General in Hartford, CT is recruiting for a Fiscal/Administrative Assistant. This role combines paraprofessional fiscal tasks with complex clerical duties, supporting budget preparation and purchase processes.

Ideal candidates will have strong bookkeeping knowledge, reliable accounting skills, and solid communication abilities. The position offers weekdays, 40 hours per week, and downtown Hartford access.

Qualifications

• Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles
• Interpersonal skills and oral/written communication proficiency
• Ability to audit financial documents and understand regulations
• Considerable arithmetic computation ability and familiarity with EDP systems for financials

Responsibilities

• Performs paraprofessional level work in fiscal and administrative activities
• Manages basic bookkeeping, balancing and reconciling accounts
• Handles accounts receivable/payable processes with varied procedures
• Prepares simple financial statements and assists in more complex statements

Skills

Bookkeeping knowledge

Interpersonal skills

Oral and written communication

Arithmetic computations

Job description

Introduction

The State of Connecticut Office of the Attorney General is recruiting for a Fiscal/Administrative Assistant position, located in Hartford, CT.

• Professional growth and development opportunities
• A healthy work/life balance to all employees
• Visit our State Employee Benefits Overview page

Position Highlights

• Monday - Friday
• 40 hours per week
• Conveniently located in downtown Hartford, close to major highways
• This position will be responsible for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions

About Us

The Office of the Attorney General was officially created by the Connecticut General Assembly in 1897. The Connecticut Constitution and General Statutes authorize the Attorney General to represent the interests of the people of the State of Connecticut in all civil legal matters involving the state to protect the public interest, and to serve as legal counsel to all state agencies.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Examples of Duties

• Performs paraprofessional level work in fiscal and administrative activities
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities
• Prepares simple financial statements and assists in preparation of complex financial statements
• Calculates rates involving complex arithmetical formulas
• Gathers and consolidates payroll and expenditure data for budget preparation
• Ensures that expenditures plus encumbrances are within appropriation limits
• Reviews routine expenditures for compliance with itemized budgets
• Utilizes EDP systems for financial records and reports
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
• Independently prepares renewal or new contracts based on awards
• Ensures that routine payments are in compliance with contract provisions
• Performs related duties as required

Knowledge, Skill and Ability

• Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices
• Basic procedures of budget preparation and control
• Payroll procedures, purchasing procedures and contract preparation
• Interpersonal skills
• Oral and written communication skills
• Considerable ability in arithmetic computations
• Ability to audit financial documents
• Understand and apply statutes and regulations
• Utilize EDP systems for financial management

Minimum Qualifications - General Experience

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

Preferred Qualifications

Preference will be given to candidates who possess a wide depth of Payroll experience.

Special Requirements

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.