Fiscal/Administrative Manager 1

CT; Middletown (CT); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Connecticut Department of Emergency Services and Public Protection (DESPP) seeks a Fiscal/Administrative Manager 1 to lead the agency’s Business Office and Asset Management functions, including purchasing, accounts payable, and P-Card administration. The role emphasizes leadership, process improvement, and adherence to state fiscal requirements.

The FAM 1 will supervise about 23 staff, report to the Assistant Chief of Fiscal/Administrative Services, and ensure timely, accurate operations with

Qualifications

• Nine years of experience in fiscal/administrative functions, including accounting, payroll, and purchasing.
• At least one year supervising professional staff.
• Knowledge of state fiscal and procurement requirements.

Responsibilities

• Supervises staff and sets priorities for the fiscal/administrative unit.
• Oversees budgeting, accounts payable, procurement, and asset management.
• Ensures compliance with laws and internal controls.
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting.

Skills

Public administration

Budget management

Governmental accounting

Payroll

Purchasing

Grants administration

Contract administration

Interpersonal skills

Oral and written communication

EDP systems

Education

Bachelor's degree in public administration / business administration / accounting

Tools

Financial management software

Job description

Introduction

The Connecticut Department of Emergency Services and Public Protection (DESPP) is enhancing its fiscal services operations while expanding its capabilities. DESPP is seeking a Fiscal/Administrative Manager 1 (FAM 1) to lead the continued development, administration, and operations of the agency’s Business Office and Asset Management functions.

What We Can Offer You

• Professional growth and development opportunities
• A healthy work/life balance to all employees
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.

Position Highlights

The FAM 1 will lead a team of approximately 23 staff responsible for the agency’s purchasing and accounts payable operations, including requisitions, purchase orders, invoice processing, P-Card and department credit card administration, and asset management.

This is an active management role requiring leadership, sound judgment, and ownership of day-to-day operations. The FAM1 is responsible for establishing priorities and performance expectations, developing staff, ensuring compliance with state fiscal and procurement requirements, resolving operational issues, and identifying and implementing process improvements.

This position reports directly to the Assistant Chief of Fiscal/Administrative Services within the Fiscal Services Unit and will be responsible for ensuring that the agency’s purchasing, payment, and asset management functions operate accurately, timely, efficiently, and with appropriate internal controls.

This is a full-time position, 8:00AM-4:30PM. A Hybrid schedule is available based on department availability.

About Us

DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins.

Operational Efficiency, Efficacy and Excellence

• Making decisions through the thoughtful and informed use of data
• Challenging the 'that's the way it's always been done' construct—i.e., thinking outside the box as to how we can improve
• Constantly seeking better results

Shared Fiscal Responsibility

• Recognizing our collective responsibility to steward the agency's resources
• Realigning planned budgetary actions to ensure that they are in taxpayers' interests
• Preparing together for potential budget stresses and fiscal challenges

Ethics and Accountability

• Critically and constantly measuring our practices against our policies
• Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement
• Regularly engaging external partners for feedback and assessments
• Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways

Purpose of Job Class (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

Examples of Duties

• Schedules, assigns, oversees and reviews the work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans unit work;
• Establishes and maintains unit procedures;
• Develops or makes recommendations on the development of policies and standards;
• Interprets and administers pertinent laws;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
• In addition to supervising fiscal/administrative functions may supervise support services;
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
• Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;
• Considerable
• interpersonal skills;
• oral and written communication skills;
• Considerable ability to understand and apply relevant state and federal laws, statutes and regulations;
• to prepare and analyze financial and statistical reports;
• Ability to analyze budgetary and related problems;
• utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience managing fiscal or administrative operations, including supervising professional staff, establishing work priorities, monitoring performance and ensuring timely and accurate completion of assigned responsibilities.
• Experience with governmental purchasing, procurement, and accounts payable operations, including requisitions, purchase orders, invoice processing, vendor payments and associated fiscal controls.
• Experience administering fiscal compliance and internal control functions, including purchasing card programs, expenditure oversight, audit readiness, and adherence to applicable fiscal policies, procedures and regulatory requirements.
• Experience identifying operational inefficiencies, evaluating business processes and implementing sustainable process improvements within a fiscal or administrative environment.
• Experience using financial management systems and data to oversee fiscal operations, monitor workloads and performance, identify issues or trends, and support management decision-making.
• Experience communicating fiscal or operational matters across organizational levels, including providing direction to staff, collaborating with internal and external stakeholders, resolving escalated issues and presenting recommendations or concerns to executive leadership.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.