Fiscal/Administrative Officer

State of Connecticut - Department of Children & Families; Hartford (CT); On-site; USD 65,000 - 85,000; Full time

Job summary

State of Connecticut - Department of Children and Families seeks a Fiscal Administrative Officer in Hartford. The role supports travel, bill payments, asset and fleet management, and purchasing within the Central Office Business Office.

The position emphasizes budgeting, financial reporting, and compliance with grant requirements, with opportunities for a hybrid schedule after the probation period. Join a dedicated team serving children and families.

Qualifications

• Six (6) years of experience in fiscal/administrative functions, including budget, purchasing, payroll, and grants.
• Two (2) years at paraprofessional level or above, with demonstrated responsibility.
• Knowledge of public administration, budgeting and governmental accounting.

Responsibilities

• Assist head of fiscal/administrative operations with budget preparation by compiling and consolidating data and projecting expenditures.
• Maintain budget control by reviewing expenditures against appropriations and allotments.
• Prepare budget reports and financial statements; assist with grant budgets and reporting.
• Support purchasing tasks, including requisitions, bids, and contract records; assist in policy development.

Skills

Interpersonal skills

Oral and written communication

Job description

Introduction

The State of Connecticut, Department of Children and Families (DCF) mission is to partner with communities and empower families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce, who strive daily to meet the needs of those we encounter. DCF is comprised of a Central Office, fourteen area offices, two twenty -four facilities, and the Wilderness School.

The Position:

At DCF we are currently accepting applications to fill a full-time Fiscal Administrative Officer (FAO) position. The position is in our Department’s Division of Fiscal Services - Business Office located at Central Office, 505 Hudson Street, Hartford, CT. The Centralized Support Business Office team oversees asset management, travel and fleet management, purchasing, and mailroom services. The FAO reports directly to the Fiscal Administrative Supervisor. The selected incumbent will be responsible for assisting the Business Office performing tasks associated with travel, bill payment, asset management, purchasing and fleet management. Our team in the Central Office Business Unit is made up of the following: Fiscal Administrative Manager, Three Fiscal Administrative Supervisors, four (4) Fiscal Administrative Assistants, and six (6) FAOs.

Position Highlights

• This position is full-time, following a first shift schedule, 40 hours per week, based in Hartford, CT, with occasional statewide travel for meetings, training, and other activities
• After successful completion of the working test period, the role may offer a hybrid telework schedule, providing greater work flexibility
• Working with a team that is highly motivated and committed to the success of the agency,
• Creating written procedures to ensure practice conformity

The Schedule:

• Full-time, 40 hours per week
• Monday - Friday position
• 8:30 a.m. to 5:00 p.m.

Why Join Us?

We are an ambitious team dedicated to making a difference, engaging in meaningful work that positively impacts children and families. Together, we collaborate with a diverse group of professionals and community partners, encouraging connections that drive success. We benefit from professional growth opportunities and a nurturing work environment that supports our development. As a forward-thinking organization, we value innovation and excellence, striving to make a lasting impact in everything we do.

What’s In It For You:

Visit our new State Employee Benefits Overview page!

• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.

Discover the opportunity to:

• Engage in a rewarding career
• Assist our employees so they can achieve success
• Make a difference in the public sector
• Work together in a collaborative team environment

Purpose of Job Class (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs a variety of
• professional fiscal and administrative functions;
• Assists head of
• fiscal/administrative operations, division head or agency head in budget
• preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control
• by reviewing and authorizing expenditures and monitoring expenditures against
• appropriations and allotments;
• Prepares budget reports;
• Prepares various financial statements and statistical or narrative
• fiscal/administrative reports;
• Assists in planning and implementation of
• financial aspects of EDP systems;
• Utilizes EDP systems for
• financial records, reports and analyses;
• Prepares or reviews
• grant budgets and other fiscal portions of grant applications;
• Provides technical
• assistance to grantees regarding accounting procedures;
• Reviews various
• contracts, financial documents and financial reports to ensure compliance with
• grant requirements;
• Exercises functional
• supervision over a variety of clerical fiscal/administrative activities such as
• maintenance of accounting records, payroll preparation, preparation and processing
• of purchase requisitions, grant and contract record keeping;
• Performs technical
• purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation
• of policies and procedures relating to area(s) of responsibility and implementation
• of such policies and procedures;
• Acts as liaison with
• agency central fiscal and administrative office(s) and/or central state
• agencies;
• May supervise support
• services such as stores, inventory, mailroom, security or maintenance;
• Performs related duties
• as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
• principles and practices
• of public administration with special reference to governmental budget
• management and governmental accounting;
• grants and contracts preparation
• and administration;
• purchasing principles
• and procedures;
• payroll practices and
• procedures;
• Skills
• interpersonal skills;
• oral and written
• communication skills;
• Ability to
• prepare and analyze
• financial documents and reports;
• interpret and apply
• statutes, regulations and administrative policies;
• utilize EDP systems for
• financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some